Summer Claims Associate

Claims Associate

FLIPANY is a 501c (3) non-profit, community-based agency that serves to advance health equity through healthy meals, nutrition education, mentored physical activities, and wellness initiatives. We serve nutritious food, encourage healthy eating and get people to move. Whether we are working with partners to connect families to food, teaching kids to dice veggies or kick a ball, or designing customized health and wellness programs, FLIPANY takes an active, "hands-on" approach. We incorporate life skills into all of our programs to increase the emotional wellbeing and resilience of the kids and families we serve. We push beyond boundaries and explore every opportunity to offer creative health and wellness initiatives that will inspire people to transform their lives forever. FLIPANY is proud to service Miami-Dade, Broward, and Palm Beach Counties.

Position Overview: The Claims Associate is responsible for independently managing the preparation, review, and tracking of monthly reimbursement claims for the Federal Nutrition Programs. This role requires a proactive professional who exercises discretion and sound judgment in determining priorities, ensuring that all claims, invoices, and related documentation are accurately reviewed, reconciled, and submitted for approval in a timely manner. The position functions with limited supervision and is expected to anticipate issues, initiate follow-ups, and resolve discrepancies to maintain compliance and maximize reimbursement.

The Claims Associate plays a critical role in the Finance team by ensuring that all reimbursement claims reflect FLIPANY's commitment to accuracy, accountability, and regulatory compliance. The position reports directly to the Senior Manager of Revenue and Claims and operates with independence and good judgment within established procedures.

Seasonal Position: June 22nd to August 31, 2026

Key Responsibilities

• Claims Preparation and Financial Reconciliation
• Review and reconcile invoices, billing documents, and claim data to ensure accuracy and compliance with Federal and State child nutrition program requirements.
• Prepare monthly reimbursement claims, validate data across multiple systems (e.g., MIPS, FANS, SharePoint), and maintain organized supporting documentation.
• Cross-check State portals, caterer orders, and monitoring spreadsheets to confirm information accuracy and prevent discrepancies.
• Track and monitor invoice and claim workflows to ensure timely submission and follow up with vendors or staff as needed.
• Data Management and Recordkeeping
• Maintain organized and accessible financial and claims records in SharePoint, Salesforce, and Office 365.
• Keep calendars, task trackers, and deadlines current to ensure timely completion of deliverables.
• Ensure data accuracy and documentation integrity across platforms used for reporting and claims management.
• Collaboration and Technical Assistance
• Collaborate with Procurement, Program Managers, and Finance team members to ensure invoices and claims accurately reflect costs, allocations, and compliance standards.
• Provide guidance and technical support to FLIPANY staff on claim preparation, documentation procedures, and invoice tracking requirements.
• Participate in cross-departmental discussions to identify workflow improvements and ensure alignment between program and finance operations.
• Continuous Improvement and Departmental Support
• Assist in drafting and updating Standard Operating Procedures to strengthen processes and maintain compliance.
• Identify gaps or inefficiencies and implement approved process enhancements, including training staff on updated procedures as needed.
• Perform other duties as assigned to support the Finance Department's success.
• Support internal and external audits by preparing documentation, responding to inquiries, and ensuring corrective actions are implemented as needed.

Qualifications

Associate's degree in Finance, Accounting, Business, or related field preferred.

Minimum 2 years of experience in billing, data entry, or claims processingpreferably related to Federal reimbursement programs.

Experience with invoice tracking, expense reconciliation, and documentation accuracy. Valid Florida Driver's License.

Knowledge, Skills and Abilities

Strong analytical and organizational skills with the ability to manage multiple priorities and deadlines.

Sound professional judgment in interpreting and applying program and reimbursement requirements.

Proven ability to identify issues, analyze root causes, and implement effective, compliant solutions.

High proficiency in Microsoft Excel and data management tools for tracking, reconciling, and reporting financial information.

Excellent written and verbal communication skills to convey financial and compliance information clearly.

Demonstrated initiative, independence, and accountability in managing workflow with minimal supervision.

Commitment to accuracy, confidentiality, and ethical handling of financial and program data.

Flexibility to adapt to changing regulations, priorities, and deadlines.

Physical Requirements Must have the use of sensory skills to effectively communicate and interact with other employees and the public using telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use hands and fingers, handle, feel or operate objects, read and write English. Physical capability to effectively use and operate various items of office equipment, such as but not limited to a personal computer, calculator, copier, scanner, and telephone. Essential Physical and Cognitive Requirements:

• Ability to sit for extended periods while performing computer-based work.
• Ability to frequently view and analyze information on a computer screen for extended periods of time.
• Ability to read, review, and reconcile detailed financial, billing, claims, and compliance-related documentation.
• Ability to maintain sustained concentration, attention to detail, and accuracy while processing claims, invoices, financial records, and supporting documentation.
• Ability to perform repetitive keyboarding and data entry tasks.
• Work is predominantly indoors within a usually quiet to moderately noisy environment. A considerable amount of time is spent working/sitting in front of a computer. Must be able to lift, carry, and/or push articles weighing up to 20 lbs.

The above job description describes the general nature and level of work to be performed; it is not meant to be an exhaustive list of all responsibilities, duties and skills required for the position. FLIPANY reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description is not an employment contract, implied or otherwise. The employee relationship remains "at-will." The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

FLIPANY is a Drug Free Workplace and Equal Opportunity Employer This job opportunity requires a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse.