Office Assistant

Job Description

Job Description

Description:

OVERVIEW:

IKG is the leading manufacturer of bar grating for a variety of industries: including industrial, architectural, government, safety and more. Since 1902, IKG has maintained its’ position by having a dedication towards quality materials, improving technologies, and providing exceptional customer service. You will part of an experienced team working closely with the customer, helping ensure all projects are a success. From inquiry to installation,?IKG prides itself in?Forging Partnerships™?and?creating products?that?withstand the test of time.?

SUMMARY:

To provide administrative support services to the IKG Management Team, directs Tulsa plant administrative operations and solves both routine and non-routine administrative problems.

PRIMARY RESPONSIBILITIES:

• Prepare plant correspondence, reports, and presentations for the management team, as required.
• Administer employee engagement efforts, as assigned.
• Maintain databases and prepare reports in areas such as A/P, Payroll, Attendance, Production Reporting, and Material Control, including data entry.
• Purchase and maintain appropriate inventories of various MRO and office supplies.
• Perform other duties as requested, directed, or assigned.

Requirements:

KNOWLEDGE AND SKILL REQUIREMENTS

• A high school diploma and experience in office administration is highly desirable.
• Experience within a manufacturing environment is highly desirable.
• Must have excellent written, oral communications, administrative, and data entry skills
• Must have an in-depth knowledge of branch administrative policies and procedures.
• Must have excellent computer experience including “expert” spreadsheet and word processing operation and some exposure to an ERP system.

COMPETENCIES : 

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Customer Service - Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Maintains confidentiality.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Attendance/Punctuality - Is consistently at work and on time. 
• Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area. Ability to apply concepts of basic algebra and geometry.
• Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Word and Excel software. Manufacturing software desirable.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

IKG is an EEO/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender orientation; genetic traits, national origin, disability or protected Veteran status.