Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Rochester, New York. This contract opportunity with permanent potential is ideal for someone who enjoys balancing communication, scheduling, and clerical coordination in a fast-paced environment. The person in this role will help keep workflows organized, provide responsive support to internal and external contacts, and contribute to successful event-related activities.

Responsibilities:
• Manage incoming and outgoing phone communications professionally, directing inquiries and providing timely follow-up.
• Coordinate calendars, arrange appointments, and maintain accurate scheduling details for meetings and office activities.
• Prepare, update, and organize records through timely data entry and careful document management.
• Handle email communication with professionalism, ensuring messages are addressed, routed, or resolved efficiently.
• Create and format reports, presentations, spreadsheets, and correspondence using Microsoft Office applications.
• Support planning and execution of events by assisting with logistics, coordination, and administrative preparation.
• Maintain organized office files and track important information to help daily operations run smoothly.• Previous experience in an administrative support or office coordination role.
• Strong customer service skills with the ability to communicate clearly by phone and email.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Accurate data entry skills with strong attention to detail.
• Experience handling inbound and outbound calls in a detail-focused environment.
• Ability to manage appointments, priorities, and multiple tasks effectively.
• Strong organizational skills and a dependable, team-oriented work style.