Senior Administrative Assistant

#26-1249

Business Unit

HBI Corporate

Employee Classification

Full Time Regular

About Us

Hubbard Broadcasting Inc., is the parent company of several media companies including Hubbard Television, Hubbard Radio, Gamut Podcasting, REELZ, F&F Productions and 2060 Digital. Based in St. Paul, MN, this family-run business has been in operations for nearly 100 years.

Job Overview

The Senior Administrative Assistant provides professional, confidential administrative support as assigned by the Senior Executive Assistant. This role supports efficient executive office operations through calendar management, communication, meeting coordination, travel planning, and general administrative support. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while exercising sound judgment, maintaining strict confidentiality, and interacting professionally with executives, family members, employees, business partners, and guests.

Job Responsibilities

Handle confidential business, financial, personnel, personal, and family-related matters with the highest degree of discretion, sound judgment, and professionalism. Provide professional administrative support for ownership and family-related needs as directed, including travel arrangements, reservations, event coordination, and other assigned tasks. Coordinate internal and external meetings, including room reservations, virtual meeting setup, logistics, agendas, presentations, and supporting materials. Serve as a professional point of contact for callers, visitors, vendors, business partners, internal departments, and other external contacts. Draft, proofread, distribute, and manage routine correspondence, emails, reports, presentations, and other business communications. Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, dining reservations, aviation support, and related logistics. Assist with planning and coordinating meetings, conferences, family events, and company-related functions, ensuring all details are organized and communicated accurately. Maintain organized electronic and physical filing systems, records, and document retention activities. Coordinate office supplies, equipment maintenance, invoices, expense reports, and other general administrative documentation as assigned. Work closely with the Senior Executive Assistant and other administrative team members to ensure seamless support across the organization. Provide backup administrative support and assist with additional duties and special projects as assigned.

Qualifications

Minimum of 5+ years of professional administrative support, preferably supporting senior leaders, executives, business owners, or family leadership teams. Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Excellent verbal and written communication skills, with strong customer service and interpersonal abilities. Proven discretion, sound judgment, professionalism, and ability to maintain confidentiality. Proficient with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Able to work independently, adapt to changing needs, solve problems, and effectively support multiple stakeholders. Working Conditions Must be willing to work on-site in the Minneapolis/St. Paul office five days per week. Office-based environment with regular use of computers, telephones, and standard office equipment. Occasional schedule flexibility may be required to support meetings, events, or travel coordination.

Additional Information

This position is subject to pre-employment criminal and consumer financial history background checks. A criminal conviction, arrest pending adjudication, or adverse financial history information that does not relate to the requirements of the position will not, on its own, disqualify an applicant. The company will use background check information in a confidential, non-discriminatory manner consistent with applicable federal, state and local law.

Compensation and Benefits

When extending an offer, the company considers a variety of factors such as (but not limited to) the candidate's work experience, education/training & key skills as well as internal peer equity and other market and business considerations. The hourly pay range for this position is $33.00 - $43.25. For information regarding our benefits, please copy the link below and paste in your browser:

Req Affirmative Action Statement

We are an equal opportunity employer, including disability/vets.

Req Diversity Statement

Hubbard Broadcasting has been committed to representing the communities we serve since our founding over 100 years ago. The same holds true today. We know the best way to accomplish this is by recruiting and retaining top talent from diverse cultures, life experiences, and world views. With dignity and respect, we value YOU and everything that makes YOU uniquely YOU