Office Services Coordinator

Serve as a welcoming first point of contact for visitors and incoming communications Manage mail, packages, shipments, office supplies, kitchen supplies, and vendor relationships Monitor invoices and office-related expenditures Maintain office documents, records, and shared resources Coordinate with property management, building engineers, and vendors on maintenance, access, housekeeping, and facility needs Monitor the office environment and troubleshoot issues Support employee engagement initiatives Coordinate team meetings, workshops, lunches, happy hours, outings, celebrations, industry functions, and special events Manage venues, catering, vendors, invitations, RSVPs, room setup, and event logistics Support meeting technology and conference room equipment Coordinate employee onboarding and offboarding with HR and IT Prepare equipment, system access, business cards, supplies, orientations, and introductions for new hires Support equipment returns and administrative access changes during offboarding Schedule meetings, performance reviews, and other activities Prepare correspondence, documents, and presentations Support marketing proposals and corporate initiatives Conduct research and assist with special projects Work with regional offices to facilitate communication and consistent administrative support Help employees navigate corporate-services tasks Keep leadership informed of potential issues or concerns Requirements 2+ years of experience in office administration, office coordination, workplace services, or a similar role Experience in a professional services environment preferred Proficiency with Microsoft Office, including Word, Excel, and PowerPoint Microsoft Project is a plus Strong written and verbal communication skills, including proofreading and professional correspondence Excellent organizational and time-management skills Demonstrated ability to manage multiple priorities in a fast-paced environment Strong internal customer-service orientation Adaptability and problem-solving ability Self-directed work style and ability to work independently Attention to detail Good judgment and ability to escal… Ability to learn new systems, tools, and processes Resume required; cover letter optional Core Competencies Demonstrates strong organizational and time-management skills while managing office administration tasks, coordinating events, and supporting employee engagement initiatives. Proficient in Microsoft Office and capable of adapting to new systems and processes to enhance workplace efficiency. Highest-signal resume keywords Office Administration Experience Microsoft Office Proficiency Event Coordination Strong Communication Skills Customer-Service Orientation ATS Optimization Keywords Hard Skills Office Administration Event Coordination Invoice Monitoring Document Management Research Assistance Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Project Problem-Solving Soft Skills Organizational Skills Time-Management Skills Adaptability Attention to Detail Good Judgment Industry Keywords Professional Services Environment Employee Onboarding Vendor Management Internal Communication Corporate Initiatives #J-18808-Ljbffr Jobtailor