Office Services Coordinator

Office Services Coordinator

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Job Location: Washington, DC (Onsite)

Job Duration: 3 months (Possible extension)

Schedule: Mon-Fri, 7:45 AM 5:00 PM (1-hour lunch break)

Job Description:

As an Office Services Coordinator, you will provide administrative support to a small team or department, ensuring smooth office operations and a welcoming environment. This role is part of the Office Operations function, responsible for delivering office support to clients, business functions, or individual contributors.

Day-to-Day Responsibilities

• Assist concierge in providing general hospitality services and maintain a client-ready office environment.
• Schedule and coordinate on-site meetings (reserve conference rooms, order equipment, arrange catering).
• Receive and direct incoming calls and visitors; route, sort, and distribute mail.
• Order office supplies and common-use items; maintain inventories and troubleshoot missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos; answer inquiries and respond to complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems with limited discretion.
• Deliver output by following defined procedures under close supervision and guidance.

Required Skills & Qualifications

• Strong experience with Outlook and email management.
• Excellent verbal and written communication skills.
• Professional, positive personality with ability to build rapport quickly.
• Proficiency with general office and business productivity tools.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and organizational skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Reliable, proactive, and customer-service oriented approach.

Ideal Candidate Profile

• Professional, detail-oriented, and highly organized.
• Strong communication skills with a friendly, engaging personality.
• Comfortable managing email/calendar tasks and using Microsoft Office daily.
• Enjoys working with people and providing support in a dynamic office environment.

Experience & Education

• Years of Experience: Minimum 1 year
• Education: High School Diploma or GED with relevant experience

Interview Process:

• 1 virtual interview

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Metasys Technologies, Inc.