Payroll and Benefit Coordinator

Position Type:
Support Staff

Date Posted:
6/9/2026

Location:
Homewood-Flossmoor High Community High School

Date Available:
As soon as possible
POSITION: Payroll & Benefit Coordinator

START DATE: As soon as possible

LENGTH: 7:30 a.m.- 4:00 p.m., Monday - Friday

(12-month work calendar)

COMPENSATION: $86,000 / year

GENERAL REPSONSIBILITIES :

Performs all tasks relating to semi-monthly payrolls from information received from various departments throughout the District. Works with minimal supervision when performing normal payroll duties. Must have good rapport with Township Treasurer's office serving the District. Must be able to prioritize functions to allow for necessary time for payrolls. Must maintain knowledge/changes regarding the pension plans serving the District; i.e. Teachers' Retirement System (TRS) and Illinois Municipal Retirement Fund(IMRF). Responsible for necessary correspondence/forms regarding employees' retirement. Must keep current with the changes in all types of insurance coverage and be able to relate well with staff in the District regarding concerns or inquiries regarding their insurance plans.

SPECIFIC RESPONSIBILITIES :

• Payroll
  • Preparation of semi-monthly payrolls in addition to all extra-responsibility payrolls throughout school year for all staff.
  • Prepare payroll ratification monthly for Board meeting packet.
  • Request quarterly payroll printouts from Township Treasurer's office.
  • Request monthly expense checks for TRS and IMRF based on monthly payrolls.
  • Prepare and maintain master record for all teachers with salary or wage information, tax information, insurance, credit union, annuity information, etc.
• Mail payroll tax deductions for Illinois and prepare monthly IMRF report.
• Prepare monthly, quarterly and annual payroll tax reports.
• Prepare required reporting for Treasurer's Office.
• Prepare extra-responsibility payrolls for seasonal sports and activities six times during the year plus workshop checks, summer-school checks and payroll run-outs.
• Complete forms supplied by TRS as to earnings of certificated employees. Also assist retirees with questions regarding retirement and aid in completion of necessary papers for TRS.
• Make necessary enrollment on employee master record regarding 403/B or 457 annuity plan for payroll deductions.
• Report and deposit the monthly IMRF Deposit Report and reconcile monthly payrolls to determine deposit amount.
• Benefits
  
  • Maintain detailed records of all employees and type of coverage carried.
  • Notify insurance company of any changes such as additions,terminations, and change of address.
  • Compute monthly premiums from these records. Submit check request(s) for premiums and remit.
  • Assist employees with inquires relating to insurance coverage.
  • Prepare LTD and death claims as loss occurs.
  • Coordinate open enrollment option annually by obtaining quotes, working up coverage comparison sheet and distribution sheet with all information on it to all staff members.
  • Process Workers' Compensation. First Report of Injury as soon as possible after accident. Follow through with medical records, bills or other pertinent information.
• Perform other functions as deemed necessary by the immediate supervisor.

QUALIFICATIONS:

• Ability to exercise sound judgment, take responsibility for meeting deadlines, and be a skilled problem solver.
• Strong organizational, analytical, interpersonal and oral/writing communication skills required.
• Excellent problem-solving skills, flexibility and a high level of confidentiality.
• Associates degree in business or accounting; Bachelor's degree preferred .
• Experience in a business or school environment preferred.
• Experience in Skyward software preferred.
• Experience and a high level of proficiency with MS Word, MS Excel, Power Point and Publisher and Google Docs.

BENEFITS: Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits as applicable.

SUPERVISOR: Toriano Horton, CSBO/Assistant Superintendent for Finance

DEADLINE: Open until filled