Accounts Receivable Specialist

Accounts Receivable Specialist Key Responsibilities: Review vendor invoices and resolve customer billing discrepancies with sales representatives Prepare and process customer deposit invoices Create and issue credit memos Adjust project billing records, including billing splits, change orders, and estimates Verify that invoices are accurately entered into the project and accounting systems Post daily cash receipts within the accounting system and CRM Send customer payment links and follow up on past-due balances Support collections and communicate with customers regarding outstanding invoices Generate and distribute monthly accounts receivable reports to customers and the sales team Complete AIA billing submissions through online portals or Excel templates Post approved billing into the ERP system Facilitate lien waivers for general contractors Reconcile customer invoices between the accounting system and CRM daily Assist with intercompany accounts receivable reviews Provide backup support for payment processing Support ad hoc billing, reconciliation, and accounting assignments Skills: Accounts receivable, AIA Billing, Cash application, Reconciliation, month end close, project billing, Collection, Accounting Top Skills Details: Accounts receivable, AIA Billing, Cash application, Reconciliation, month end close, project billing Additional Skills & Qualifications: Preferred Qualifications: Microsoft Dynamics 365 Business Central experience Intercompany accounting exposure Experience working in a large-company accounting environment Experience managing multiple systems, deadlines, and stakeholder requests simultaneously The strongest candidate will come from a construction, engineering, mechanical contracting, or project-based services environment. They should have direct experience handling AIA billing, project invoices, cash receipts, collections, lien waivers, and account reconciliations. This person must be detail-oriented, comfortable following up with sales representatives and customers, and able to manage a high volume of deadlines without losing accuracy. Experience Level: Intermediate Level Job Type & Location: This is a Contract to Hire position based out of New York, NY. Pay and Benefits: The pay range for this position is $30.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in New York, NY. Application Deadline: This position is anticipated to close on Oct 12, 2026. Aston Carter