Front Office Administrative Coordinator (Part-Time)

Job Description

Job Description

The Part-Time Front Office Administrative Coordinator is responsible for ensuring Atlanta Fine Homes Sotheby's International Realty offices operate efficiently while delivering a polished, hospitality-driven experience for advisors, clients, vendors, and guests. This role serves as the first point of contact for the office, supports day-to-day administrative operations, assists the listings coordination team, and helps maintain company and brand standards.

Due to the in-person nature of front office coverage and office operations, this position is fully onsite and is not eligible for hybrid or remote work. This position has no supervisory responsibilities.

Essential Duties and Responsibilities

Front Desk, Operations & Hospitality

• Serve as the first point of contact for advisors, clients, vendors, and guests, providing a professional, welcoming experience.
• Answer and route incoming calls, emails, and visitor inquiries promptly and accurately.
• Maintain reception, lobby, conference rooms, and other client-facing spaces to company and brand standards.
• Coordinate conference room scheduling and meeting logistics.
• Partner with Hospitality Services to prepare meeting spaces, refreshments, and client hospitality needs.
• Manage office supply inventory and coordinate ordering as needed.
• Assist with vendor coordination for maintenance, cleaning, and facility requests.

Advisor & Listings Support

• Support advisors and the Listings Coordination team by receiving and routing listing materials, keys, lockboxes, signs, marketing collateral, and related documents.
• Coordinate the check-in and check-out of keys, lockboxes, signs, and other office assets while maintaining accurate records.
• Answer basic questions regarding office procedures and direct advisors to the appropriate resources when needed.

Administrative Support

• Provide administrative support to advisors, brokers, and leadership, including document preparation, scheduling, correspondence, and basic reporting.
• Assist with office meetings, training sessions, and special events by preparing materials, coordinating room setup, and providing logistical support.
• Distribute internal communications and office notices as directed.

General Responsibilities

• Follow company policies, procedures, and operational workflows.
• Maintain confidentiality and professionalism in all interactions.
• Identify opportunities to improve front office efficiency and customer service.
• Perform other duties as assigned.

Qualifications

Required

• 2+ years of administrative, front desk, customer service, or office coordination experience.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Professional, hospitality-focused customer service approach.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and general office technology.
• Reliable transportation for occasional travel between Atlanta Metro office locations, if needed.

Preferred

• Experience in real estate, professional services, hospitality, or a client-facing environment.
• Familiarity with brokerage operations or advisor support.

Core Competencies

• Customer Service
• Organization & Time Management
• Attention to Detail
• Communication
• Professionalism
• Collaboration
• Adaptability
• Technology Proficiency

Work Schedule

This is a part-time, onsite position . The anticipated schedule is approximately 20–30 hours per week , generally Monday through Friday during normal business hours. Specific days and hours may be adjusted based on business needs.

Occasional early morning, evening, or weekend hours may be required to support office events or operational needs.

Work Location

This position is based onsite at Atlanta Fine Homes Sotheby's International Realty and may occasionally provide support at other Atlanta Metro office locations, including Buckhead, Cobb, Intown, and North Atlanta.

Physical Requirements

• Ability to sit, stand, walk, and move throughout the office as needed.
• Ability to lift and carry up to 25 pounds with or without reasonable accommodation.
• Ability to regularly operate standard office equipment including computers, phones, copiers, and scanners.

Equal Employment Opportunity

Atlanta Fine Homes Sotheby's International Realty is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Americans with Disabilities Act (ADA)

Atlanta Fine Homes Sotheby's International Realty provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants or employees requiring an accommodation should contact Human Resources.

Atlanta Fine Homes Sotheby’s International Realty is a locally owned, privately held residential real estate brokerage and the exclusive Sotheby’s International Realty affiliate for metro Atlanta. As the region’s leading upper‐tier brokerage, the firm combines deep local market knowledge with the global reach and marketing power of the Sotheby’s International Realty network. Founded in 2007 and headquartered in Atlanta, the company is built on three core tenets, Passion, Experience, and Reputation, and is known for delivering million‐dollar marketing and white‐glove service for homes in all price ranges.

Company Description

Atlanta Fine Homes Sotheby’s International Realty is a locally owned, privately held residential real estate brokerage and the exclusive Sotheby’s International Realty affiliate for metro Atlanta. As the region’s leading upper‐tier brokerage, the firm combines deep local market knowledge with the global reach and marketing power of the Sotheby’s International Realty network. Founded in 2007 and headquartered in Atlanta, the company is built on three core tenets, Passion, Experience, and Reputation, and is known for delivering million‐dollar marketing and white‐glove service for homes in all price ranges.