NES Asst. Office Manager/SIR/Registrar

Location: Ortiz Middle School 

Department: Ortiz MS 

Area:South 

Contract Months:12 

Salary Range: $45,000.00 –$51,000.00 

Academic Year: 25-26 

JOB SUMMARY

Supports campus Chancery information management-related requirements by providing timely assistance in problem diagnosis and resolution in all areas including but not limited to attendance accounting, PID, PEIMS, grade reporting, class scheduling, special programs, UIL, dropouts, and graduates. Responsible for ensuring accuracy and timeliness of data, and adherence to schedules. Coordinates with all appropriate campus personnel regarding information from technology and Federal and State Compliance. Assists with the maintenance of student records and provides support to teachers and administrators with locating student information. May keep records of questions asked.

MAJOR DUTIES & RESPONSIBILITIES

1. Audits student attendance records in accordance with local, state, and federal regulations and guidelines.

2. Corrects and assists the school with data compliance issues such as Chancery, PEIMS, PID, PET and T-REX.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

3. Inputs permanent records, enrollment/withdrawals, discipline, progress reports, attendance, economically disadvantaged, master schedules, special populations, summer school information, honor roll, and report cards. Backs up records as required or recommended.

4. Answers phone calls, prepares reports, and assists parents, administrators, and other clerical staff as needed.

5. Performs other job-related duties as assigned.

EDUCATION

High School Diploma or GED

WORK EXPERIENCE

3 to 5 years

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Microsoft Office Office equipment (e.g., computer, copier) Microsoft Office, Chancery, PEIMS, PID, PET Must be trained on Chancery SMS and have passed a SIMS assessment

LEADERSHIP RESPONSIBILITIES

No supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.

BUDGET AUTHORITY

No budget development activity is required.

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS

Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS

Information sharing - gives and receives information such as options, technical direction, instructions and reporting results. Interactions are mostly with customers, own supervisor and coworkers in own and other departments.

CUSTOMER RELATIONSHIPS

Follows through with customer inquiries, requests and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds. Houston Independent School District is an equal opportunity employer. 

Houston Independent School District is an equal opportunity employer.