Classified: Guidance Clerk

Guidance Clerk

To assist students and parents requesting service with student enrollment through the Guidance Office. Greets and assists students, parents, staff and community members as they enter the Guidance Office and school campus. Answers phones and screens calls for counselors and academic advisors. Files and maintains the records of each student's cumulative folder. Assists with registrations and summer school registration. Assists with scheduling student appointments. Translates for students and parents, (if bilingual) as directed. Distributes standardized test results to students/parents. Assists with supervision of student assistants. Prepares temporary bus passes for students. Performs registrar's duties in her absence. Helps process discipline referrals, correspondence and other documentation. Relieves receptionist and attendance clerks as needed. Maintain confidentiality of information regarding students, staff, parents and school issues. Provide a welcoming atmosphere for students, staff, parents and community. Perform responsibilities in an ethical and professional manner. Maintain punctual and regular attendance. Perform other related duties as assigned.

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required. Must possess a high school diploma or equivalent. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card. Must possess the ability to work cooperatively with parents, students, staff and the general public. Must possess an ability to deal effectively with matters of confidentiality. Ability to function in stressful situations and respond with tact, composure and courtesy when dealing with others. Ability to acquire and apply information in related references (e.g., Governing Board policies and regulations, Guidance procedures). Must possess a pleasant personality and telephone manner. Must possess a loyalty to the school district and its philosophy. Must be 21 years of age or older upon hire. Biliterate/bilingual in Spanish and English, preferred. Excellent written and oral communication skills. Must possess the ability to operate a computer, standard office machines, and use student information system software. Knowledge of Google Suites. Knowledge of Microsoft Office. Prolonged periods sitting at a desk and working on a computer. Ability to regularly push, pull or lift weights up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Regular talking and listening is required. Ability to frequently stand, walk, bend, sit. Must be able to tolerate a semi-private working environment. Must be able to tolerate prolonged periods of sitting and computer work.

Equal Employment Opportunity The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.