Executive & Personal Assistant
$140k - $150kCareer Source Group, LLC
Executive & Personal Assistant
Our client is a mission-driven, high-growth technology startup redefining the HR space with a cutting-edge platform used by leading, high-profile companies. We are seeking a highly polished, proactive, and discreet Personal and Executive Assistant to support our CEO. This role is a true right-hand position, requiring a high level of executive presence, strong judgment, and the ability to seamlessly manage both business and personal responsibilities. The ideal candidate thrives in a fast-paced startup environment, operates with a "24/7 mindset," and is comfortable supporting a high-performing executive across multiple priorities. This role is fully onsite, supporting the CEO across offices in Menlo Park, San Francisco, and surrounding Peninsula locations.
What You'll Do
- Manage personal travel, appointments, family scheduling, and lifestyle logistics
- Handle personal errands, household logistics, and ad hoc requests as needed
- Coordinate domestic and international travel, including detailed itineraries, logistics, and expense management
- Provide high-level executive support to the CEO, including complex calendar management, scheduling, and prioritization across internal and external commitments
- Prepare materials for board meetings, investor updates, leadership meetings, and external presentations
- Serve as a strategic liaison between the CEO and internal teams, investors, partners, and customers
- Track and manage follow-ups on key initiatives, ensuring alignment and accountability across leadership
- Assist in planning company events, leadership off-sites, and strategic sessions
- Draft, manage, and respond to communications on behalf of the CEO
- Maintain the highest level of discretion when handling confidential information
- Support special projects and operational initiatives as the company scales
What We're Looking For
- 37+ years of experience supporting a CEO or senior executive, preferably within a high-growth startup or technology environment
- Bilingual in Mandarin required
- Experience balancing executive assistant and personal assistant responsibilities
- Strong executive presence with the ability to build a trusted partnership with senior leadership
- Exceptional organizational skills with strong attention to detail and follow-through
- Excellent written and verbal communication skills
- Highly proactive, resourceful, and able to anticipate needs with minimal direction
- Comfortable managing complex scheduling across multiple time zones
- High level of discretion, professionalism, and emotional intelligence
- Tech-savvy with proficiency in Google Workspace, Slack, Notion, and related tools
- Flexible and adaptable, with willingness to operate in a fast-paced, ever-changing environment
- Ability to commute between San Francisco and Peninsula locations; fully onsite 5 days per week
Compensation & Benefits
- $140,000 $150,000 base salary, depending on experience
- Comprehensive benefits package
- Opportunity to work closely with a high-growth, venture-backed leadership team
- High-impact role with strong visibility and growth potential
Please submit your resume for consideration!
Career Source Group, LLCVacancy posted 3 days ago
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