Office Assistant

Brentwood, TN

Direct Hire/Full Time/Onsite

LHH is hiring a Dispatch/Office Coordinator for a construction waste removal business based in Williamson County. We are looking for candidates who have previous customer office management and scheduling experience. This position plays a key role ensuring projects and budgets are timely/accurate.

Responsibilities

• Prioritize service calls according to level of urgency.
  
  
• Forecast schedule for one week ahead.
  
  
• Maintain good communication with maintenance companies, assisting technicians with checking in and out, and fulfilling maintenance companies' particular requirements.
  
  
• Update and maintain account profiles.
  
  
• Preparing outgoing invoices.
  
  
• Collect past due invoices.
  
  
• Coordinate repair request/pick ups and follow up between delivery drivers and customers.
  
  
• Schedule, and update any incoming work orders.
  
  
• Work within any different vendor portals to update their job requests and invoicing.
  
  
• Order parts, schedule extra equipment needed for delivery and pickup.
  
  

Qualifications

Basic Accounting knowledge of receivables

QuickBooks familiarity

Outstanding communication & time management skills

Comfortable working in/out of Microsoft Office Suite

Prior experience in an administrative, office management, client/customer support role(s)

Pay range

$52-55,000/yr

Equal Opportunity Statement

We are committed to diversity and inclusivity.

Pay Details: $52,000.00 to $55,000.00 per year

Search managed by: Holland Hunt


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.