Purchasing Assistant

HPA Design Group is seeking a highly motivated Purchasing Assistant to join our team. In this position you will be responsible for providing purchasing and accounting support for day-to-day operations of multi‑family interior design projects. Responsibilities Provide administrative and purchasing support to Interior Designers and project teams Process and manage purchase orders from request through final delivery Coordinate ordering, tracking, receiving, and installation schedules for high‑end multifamily residential projects across the U.S. Communicate with vendors to confirm pricing, availability, shipping timelines, and order details Expedite shipments and proactively resolve delivery or inventory issues Track and report order and shipment status to project teams Review and process invoices; coordinate with accounting to ensure accurate and timely payment Maintain organized and accurate purchasing records and documentation Respond to daily inquiries from vendors, warehouse receivers, and internal staff Build and maintain strong vendor relationships Support special projects and other operational tasks as assigned Qualifications High School Diploma required; associate or bachelor’s degree preferred 3–5+ years of experience in purchasing, accounting, project coordination, or administrative support Experience supporting construction, interior design, or multifamily projects preferred Proficiency in Microsoft Office Suite (especially Excel and Outlook) Experience with accounting or ERP software (e.g., QuickBooks or similar platforms) Strong organizational skills with exceptional attention to detail Ability to manage multiple projects and deadlines simultaneously Professional communication skills (written and verbal) High level of accountability, discretion, and problem‑solving ability Positive, team‑oriented attitude with strong customer service focus This job description is not designated to contain comprehensive list of duties and responsibilities required for this job. Duties and responsibilities may change at any time with or without notice. Travel: 0% Sponsorship: Not available for this position #J-18808-Ljbffr