Office Manager/Bookkeeper

$55k - $65k

CFS

Office Manager / Bookkeeper
Pittsburgh, PA 15217
$55,000-$65,000

Our client, a small, tight-knit and creative organization in the Pittsburgh area, is seeking a highly organized Office Manager / Bookkeeper to take ownership of day-to-day accounting and administrative operations. This is a hands-on role in a fast-paced, collaborative environment where everyone wears multiple hats. The ideal candidate is detail-oriented, process-driven, and comfortable bringing structure to evolving systems.

About the Company

Small local organization with a collaborative, team-oriented culture
Friendly, supportive environment with a “roll-up-your-sleeves” mentality
Fast-paced setting where multitasking is key
Mission-driven with a mix of programming, retail, and community engagement
This role offers a private office space

Office Manager/Bookkeeper Key Responsibilities

The Office Manager/Bookkeeper will manage day-to-day accounting operations
Handle high-volume Accounts Payable & Accounts Receivable (small transactions)
Perform heavy data entry and account reconciliations
Process payroll through Paychex (time submission only)
The Office Manager/Bookkeeper will maintain and organize financial records; assist in transitioning paper processes to digital
Work within QuickBooks Online for all accounting functions
Manage transactions across multiple platforms (Square, Stripe, etc.)
Support grant tracking and nonprofit fund accounting activities
The Office Manager/Bookkeeper will assist with class enrollment and payment portal oversight
Partner with a remote leadership team member on operational needs

What They’re Looking For In a Office Manager/Bookkeeper

High-level Office Manager mindset with strong accounting exposure
Experience with AP/AR, payroll, and reconciliations
Ability to handle administrative and light HR-related tasks
Highly organized, detail-oriented, and process-driven
Comfortable working with manual processes and improving efficiencies
Able to operate independently with limited oversight
Strong ability to manage multiple systems and workflows simultaneously

Qualifications

Experience with QuickBooks Online required
Experience with Paychex or similar payroll systems preferred
Comfortable with high-volume transactional environments
Nonprofit experience is a plus, but not required

Bonus Experience

Exposure to process improvement, automation, or system optimization
Experience digitizing and organizing manual workflows

#INMAY2026

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Vacancy posted 13 hours ago

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