Accounting Admin

$40 - $60 per hour

KAD Staffing

Summary of Position:
This role is responsible for the precise execution of payroll, accounts payable, accounts receivable, and providing operational support to our e-commerce and administrative departments.

Responsibilities:

Payroll Processing:
- Process bi-weekly payroll for all employees in ERP system.
Expense Report Review:
- Review employee expense report entries against outstanding company credit card charges for accuracy and completeness.
Accounts Payable (AP):
- Set vendors up in ERP system from operations on-boarding form including W-9.
  o Enter approved service invoices and product invoices against purchase orders where generated.
  o Review of open payables for payment processing weekly.
Accounts Receivable (AR):
- Set customers up in ERP system from sales credit application including sales tax exemptions by state.
  o Assist the department with generating and distributing customer invoices and monthly statements.
  o Process customer credit card, check and ACH payments.

Operations & Administration:

E-commerce Management:
- Accurately process e-commerce orders with credit card payments.
Office Operations:
- Maintain office supply inventory for all departments.
- Manage the "front-of-house" by answering incoming calls and greeting visitors at the front door.
Departmental Support:
- Assist the Administration department with special projects as needed.
- Perform other duties as assigned.

Qualifications:

At least 2-3 years of experience in a combined accounting and payroll role.
Understanding of AP and AR workflows and their impact on cash flow.
Experience with e-commerce order processing is a plus.
High school diploma or equivalent

Working Conditions

Onsite full-time work schedule
Ability to remain seated at a desk or workstation for extended periods
Ability to perform repetitive tasks (typing, computer use)
Ability to move within office environment
Ability to communicate effectively in meetings and customer interactions

Skills & Abilities:

Excellent communication skills for professional vendor and customer interactions.
Strong attention to detail and a proven ability to follow instructions.
Strict discipline in following procedures for safety, quality, and efficiency.
Effective problem-solving and troubleshooting skills.
Strong communication skills and team-oriented collaboration abilities.

Direct Hire
$40-$60 - based on experience

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Vacancy posted 1 day ago

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