File Room Coordinator

File Room Coordinator

Salary Range: $26,994.24 - $50,748.10

Distinguishing Characteristics of Work:

Under the general supervision of the Building Official, is responsible for the proper maintenance and management of the stored documents in the Building Division.

Examples of Duties:

• Maintains and manages the Building Plans and Permit File Room, under general supervision from the Building Official.
• Provides assistance to inspectors and plans processors in the Building Division of Community Development.
• Coordinates the organization, storage and transfer of Building Documents within the Building Division.
• Provides assistance to the Microfilm Division in microfilming and transferring Building Documents to offsite storage facilities.
• Assists the Building Official and Director of Community Development by performing other related work as required.

Knowledge, Skills, and Abilities:

• Considerable knowledge of permitting procedures and knowledge of permit research procedures.
• Ability to organize and maintain official Building and Permit Document.
• Ability to prepare documents and reports when needed.
• Understanding of the Building Permit Program.
• Ability to perform well with fellow employee.
• Ability to skillfully establish database files and spreadsheet files for the purpose of maintaining and controlling proper document storage.

Minimum Training and Experience:

• Graduation from high school or GED from an accredited school/institution.
• Must have received on-the-job training in all phases of the Building Division of Community Development.
• Must be familiar with various software programs as related to Data Base development, word processing, spreadsheet files and presentation formats.
• Must command good language skills in English and Spanish.
• Formal training in Administration is desirable but not a prerequisite.

City of Hialeah Municipal Government