Accounting Manager

Accounting Manager, Finance Department

Outreach Development Corporation is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training and tools to build healthy lives. Our mission is to inspire individuals and families to achieve a life of unlimited potential.

Position: Accounting Manager, Finance Department – Richmond Hill Corporate Office

This position reports to the Sr. Director of Finance, and is responsible for overseeing the daily accounting operations of a non-profit behavioral health organization, ensuring compliance with OASAS, federal, state, and local regulatory requirements. This role manages general ledger integrity, financial reporting, grant accounting, and audit preparation, while supporting the organization's mission in mental health and substance use services.

The Accounting Manager plays a key role in maintaining strong internal controls, ensuring accurate and timely reporting, and supporting funding requirements including OASAS Consolidated Fiscal Reports (CFR) and other regulatory submissions.

Job Scope – Key Responsibilities

• Oversee and manage the general ledger, ensuring accuracy and completeness of all financial transactions
• Prepare monthly, quarterly, and annual financial statements (internal and external)
• Perform account reconciliations, including bank, prepaid, accruals, and intercompany accounts
• Lead month-end and year-end close processes
• Analyze financial results and provide variance explanations to leadership

• Manage accounting for restricted and unrestricted funds in accordance with grant requirements
• Monitor OASAS funding, including deficit funding and budget vs. actual tracking
• Prepare and support submission of:
• OASAS Consolidated Fiscal Reports (CFR)
• Grant budgets and financial reports
• Ensure compliance with SAMHSA, HRSA, and other funding agency requirements as applicable
• Track program-level expenses and allocations in accordance with funder guidelines

• Coordinate annual external audit and act as primary liaison with auditors
• Prepare audit schedules, workpapers, and supporting documentation
• Ensure compliance with:
• GAAP for non-profits
• Uniform Guidance (2 CFR Part 200), if applicable
• NYS regulatory requirements (OASAS, OMH, etc.)
• Support preparation of IRS Form 990 and related filings (e.g., CHAR 500)
• Maintain and enforce internal controls and accounting policies

• Supervise AP and AR functions, ensuring timely processing and accuracy
• Monitor cash flow and assist with cash management strategies
• Review vendor payments and ensure compliance with internal approval policies
• Oversee billing and collections, including Medicaid/insurance-related receivables if applicable

• Manage and optimize financial systems (e.g., Sage Intacct or equivalent)
• Identify and implement process improvements to enhance efficiency and accuracy
• Support system integrations (e.g., payroll, EHR, grant systems)
• Develop and maintain documentation for accounting procedures

• Supervise and mentor accounting staff (staff accountants, AP/AR, clerks)
• Establish performance expectations and support professional development
• Foster a collaborative, accountable, and mission-driven team environment

Qualifications

• Bachelor's degree in accounting, Finance, or related field required
• CPA or Master's degree preferred
• Minimum 5–7 years of progressive accounting experience, including supervisory experience
• Experience in non-profit accounting required
• Experience with OASAS funding, CFR reporting, or behavioral health organizations strongly preferred

Knowledge & Skills

• Strong knowledge of:
• Non-profit GAAP and fund accounting
• Grant compliance and reporting
• Financial audits and internal controls
• Experience with accounting systems (e.g., Sage Intacct, QuickBooks, or similar)
• Advanced Excel skills
• Strong analytical, organizational, and problem-solving abilities
• Ability to manage multiple deadlines in a fast-paced, regulated environment

Key Competencies

• Attention to detail and accuracy
• Strong leadership and team development skills
• Effective communication with finance and non-finance stakeholders
• High level of integrity and accountability
• Ability to operate both strategically and hands-on

Position Status

This is a full-time exempt position. Exempt employees are defined as employees who, based on duties performed and manner of compensation, shall be exempt from the Fair Labor Standards Act (FLSA) minimum wage and overtime provisions. Exempt employees are salaried and expected to work any hours above and beyond their regular schedule necessary to ensure completion of all tasks in a timely manner.

Work Environment

• Non-profit behavioral health setting supporting mental health and substance use programs
• Hybrid or on-site depending on organizational needs
• May require extended hours during audit and reporting periods

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach.