Accounting Manager

Accounting Manager

Brooklyn, New York, United States

Powerhouse Arts (PHA) is a not-for-profit organization committed to creative expression. Located in a purpose-built facility in Brooklyn, PHA convenes an extended network of art and fabrication professionals and educators who co-create and share artistic practices vital to the well-being of artists and the communities to which they belong. PHA offers fabrication programs in ceramics, print, and public art; alongside membership studios in ceramics and at MGC Community Print Studio, textile workshop, The Alpha Workshops; and spaces for education, events, and public engagement.

To support this continued growth and ensure strong financial stewardship across the organization, we are seeking an Accounting Manager. This role is a key member of the Finance team, responsible for ensuring strong accounting operations, compliance, and reporting in support of Powerhouse Arts' mission. Reporting to the Vice President of Finance, this position oversees PHA's internal accounting activities across manufacturing, retail, café/hospitality, facility rentals, and grant-funded programs, and partners with colleagues across the organization to strengthen financial systems, reporting, and controls. PHA's general ledger and combined financial statements are maintained by our external accounting partner; the Accounting Manager serves as the primary internal liaison to that partner, reviews the internal team's work to ensure accurate and timely information flows to them, and supervises one direct report.

Areas of Responsibility Include:

Accounting & Financial Operations

• Act as a partner to the VP of Finance and department heads, leveraging knowledge of departmental workflows to ensure strong accounting, controls, and reporting practices as new initiatives arise
• Support accurate and timely monthly, quarterly, and annual close led by PHA's external accounting partner, ensuring internal data is accurate, documented, and delivered on time
• Review the team's journal entries and supporting schedules across cash and investments, payroll and benefits, receivables, prepaid expenses, fixed assets, AP and accrued expenses, deferred revenue, contributions and grants, and intercompany transactions
• Supervise accounts payable processes and implement improvements, ensuring accurate and timely payments with Finance Coordinator support
• Supervise accounts receivable processes in collaboration with revenue-generating departments and implement improvements; support follow-up for outstanding balances; ensure accurate revenue reconciliation across Stripe, Spektrix, Harvest, Shopify, Wix, Toast, check deposits, and incoming wires, with Finance Coordinator support
• Review grant agreements and analyze new contributions and grants to determine proper allocation, revenue recognition, and timely receipt of funds in accordance with GAAP, in collaboration with the external accounting partner and Development team
• Oversee Ramp administration, including monthly reconciliation, payments, support for staff cards, and expense reimbursements, with Finance Coordinator support
• Oversee equipment and fixed asset schedules
• Support in-kind donation recognition in collaboration with Development
• Manage petty cash reconciliation with Finance Coordinator support
• Act as Finance team expert on Intacct, Bill.com, Ramp, Stripe, Spektrix, Harvest, Shopify, Wix, Toast, and other FinTech systems
• Prepare cash flow forecasting and provide monthly detailed cash flow projections for internal leadership
• Serve as the primary internal liaison to PHA's external accounting partner, ensuring they receive accurate, timely, and well-documented information to maintain the general ledger and produce combined financial statements

Compliance & Audit

• Serve as an internal expert on the PHA Fiscal Policies and Procedures manual, supporting organizational compliance by maintaining internal controls and continuously recommending improvements
• Support the VP of Finance on annual audit internally; coordinating schedules, reconciliations, and documentation in partnership with PHA's external accounting partner and external auditors
• Collaborate with the VP of Finance, PHA's external accounting partner, and auditors on preparation of the PHA Form 990
• Undertake compliance with sales tax payments and reporting

Reporting & Budgeting

• Distribute monthly financial reports (prepared by PHA's external accounting partner) to department heads, providing context and commentary to help each department understand their revenue and expense budgets; support teams in refining expense estimates based on historical data and actuals
• Collaborate with the VP of Finance on annual budget development and quarterly reprojections, focusing on expense analysis and supporting the VP of Finance with revenue projections
• Collaborate with the VP of Finance to continuously refine reporting and allocation methods across business units (e.g., staffing reconciliations, cost of goods sold, billable labor)
• Continuously improve the clarity, accuracy, and usefulness of internal reporting to strengthen how program and department leads engage with their budgets

Leadership & Collaboration

• Represent the Finance team as a proactive partner to colleagues across the organization, continuously troubleshooting and improving systems to support the work of colleagues as a priority.
• Supervise and mentor the Finance Coordinator in daily tasks outlined above.
• Stay up to date in nonprofit finance, bringing suggestions and fresh ideas to the team.

Qualifications

The requirements listed are guidelines, you don't have to have to satisfy every requirement or meet every qualification listed. If 80% of what you read fits you, or if you have skills that are transferable, please apply.

• 5+ years of progressive accounting experience in a nonprofit environment a must
• Strong working knowledge of nonprofit GAAP, including contribution and grant accounting (restricted/unrestricted funds, release from restriction)
• Experience reviewing journal entries, schedules, and reconciliations.
• Experience in maintaining strong internal controls.
• Experience working in partnership with external accounting/CPA firms.
• Experience with mixed revenue models; exposure to art fabrication, manufacturing, retail, food & beverage, and/or rentals is a strong plus.
• Experience in preparing cash flow projections.
• Experience supporting audit and Form 990 processes.
• Strong communication skills and the ability to translate financial information for non-finance colleagues.
• Experience supervising or mentoring staff.
• Experience with Sage Intacct, Bill.com, Harvest, Stripe, Shopify, Spektrix, Ramp, and Toast is a strong plus.
• CPA or active CPA candidate preferred.
• Genuine interest in PHA's mission

To Apply: Please apply with a thoughtful cover letter and resume. Qualified candidates will be contacted for virtual interviews.

Compensation & Benefits: The salary range is $100,000 to $115,000, commensurate with experience. We offer excellent benefits, including health, dental, and vision insurance, an employer-sponsored retirement plan, and professional development opportunities. Time off includes vacation, holidays, sick days, and a week off at year's end.

Powerhouse Arts is an equal opportunity employer. Applicants receive consideration without regard to race, age, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or any other basis prohibited by law. Powerhouse is committed to promoting a diverse and inclusive workplace and recognize the positive value of diversity.