Administrative Assistant

Job Description

Job Description

Join a Leading Surveying Firm with a Legacy of Excellence

Control Point Associates is not your average surveying firm — we are a dynamic team committed to delivering exceptional surveying services. With over 30 years of experience in land surveying, we specialize in services  like construction stakeouts, boundary surveys, and 3D laser scanning , serving industries such  as construction, engineering, and land development .

Our team is expanding, and we’re looking for an experienced  Administrative Assistant to join us in  Albany, NY (can sit in either our Albany, NY, or Southborough, MA offices). If you're a skilled Administrative Assistant who thrives in a fast-paced, team-oriented environment, we want to hear from you!

Why Control Point Associates?

At  Control Point Associates , we’re a team that focuses on doing great work and helping our employees grow. Here’s why joining us could be the perfect career opportunity for you:

• 30+ Years of Expertise:  We’ve earned a reputation for exceptional quality, precision, and dependability over three decades of service.
• Cutting-Edge Technology:  We utilize advanced tools like Trimble, Leica, and 3D laser scanners to ensure the highest standard of work.
• Opportunities for Advancement:  We invest in your career growth through ongoing training and certification programs.
• Collaborative Team Culture:  Our work environment promotes teamwork, where everyone contributes to achieving collective success.
• Comprehensive Benefits:  Enjoy medical, dental, and vision coverage, 401(k) matching, paid time off, and holiday breaks.
• Diverse Work Experience:  No two days are alike, with a mix of both field and office-based projects to keep your work dynamic and engaging.
• Company Perks:  Benefit from team lunches, weekly breakfast, holiday celebrations, and a fun, collaborative culture.
• Supportive Work Environment : Your contributions are valued, and we prioritize your career development and growth.

Essential Functions:

• Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files.
• Create correspondence, technical reports, and team specific documents for use with project tracking.
• Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies.
• Keep tabs on the projects to compile reports along the way.
• Submit plans and applications to state and local agencies.
• Use Adobe Acrobat Writer to convert applications and forms to electronic forms.
• Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software.
• Pleasantly and warmly greet our clients and visitors in person and on all incoming calls.
• Sort and distribute the mail and take FedEx packages to the drop box.
• With great detail, update and maintain our CRM/Deltek database.
• Filing of project folders, scanning, and purging of archived project information.

Knowledge, Skills, and Abilities:

• High School Diploma.
• Excellent Microsoft Office Skills and attention to detail.
• 1-3+ years of Administrative Assistant experience.
• A positive can-do attitude and professionalism.
• Ability to pivot to changing situations and priorities.
• Excited to work with a team but can also excel on your own.

Compensation and Benefits:

•   Pay Range: $18-$25 per hour.
•   Additional Benefits:  Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more .

If your skills and drive match exactly what we’re looking for, then apply to the Administrative Assistant opening in Albany, NY,   today! We look forward to working with you!

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.

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