Accounts Payable Specialist

Accounts Payable Specialist (Inventory & Freight Focus)

Mid-States Bolt & Screw is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle AP while supporting financial accuracy across inventory, freight, and purchasing activities. This role goes beyond traditional invoice processing and plays a key part in analyzing cost drivers, resolving discrepancies, and improving processes across the procure-to-pay cycle. You will work closely with Accounting, Purchasing, Operations, and Warehouse teams to ensure accuracy, efficiency, and visibility across financial and operational workflows.

Key Responsibilities

• Manage full-cycle accounts payable, including invoice processing, coding, and approvals
• Perform 2-way and 3-way matching (PO, receipt, invoice)
• Review invoices for accuracy, proper authorization, and policy compliance
• Resolve discrepancies with vendors and internal teams
• Maintain vendor records and documentation (W-9s, terms, etc.)
• Reconcile AP subledger to the general ledger
• Support month-end and year-end close processes

• Review and reconcile inventory-related invoices against purchase orders and receipts
• Investigate pricing, quantity, and inventory variances
• Partner with warehouse and operations teams to resolve discrepancies
• Identify trends in inventory cost fluctuations and support improvements

• Review and audit freight invoices (rates, fuel surcharges, accessorial charges)
• Reconcile freight invoices to shipments and contracts
• Analyze freight spend and identify cost-saving opportunities
• Monitor and report on freight trends and variances

• Identify and implement process improvements across AP and procure-to-pay workflows
• Support reporting for AP aging, freight spend, and inventory variances
• Assist with audits and internal controls
• Partner cross-functionally to improve data accuracy and system utilization

Qualifications

• Associate's degree preferred
• 3–5+ years of accounts payable experience (distribution or manufacturing preferred)
• Experience with inventory, freight, or purchasing processes strongly preferred
• ERP system experience required

Skills & Competencies

• Strong understanding of 3-way matching, accruals, and general ledger impact
• High attention to detail and accuracy
• Strong Excel and analytical skills
• Ability to identify discrepancies and solve problems proactively
• Strong communication skills and ability to work across departments
• Ability to manage multiple priorities in a fast-paced environment

Why Join Mid-States Bolt & Screw?

• Stable, growing company with a strong customer base
• High-impact role with visibility across multiple departments
• Collaborative, team-oriented environment
• Opportunity to improve processes and make a measurable difference

Benefits

• Health, dental, vision, and life insurance
• 401(k) / Roth (with company match)
• Paid time off and holidays