Administrative Assistant III
eTeam
Title: Administrative - Administrative Assistant III
Location: Irvine, CA
Duration: 24 months The Administrative Assistant III is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication, handling confidential and time-sensitive material. Responsibilities
Location: Irvine, CA
Duration: 24 months The Administrative Assistant III is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication, handling confidential and time-sensitive material. Responsibilities
- Provide administrative support to ensure efficient operation of the office.
- Support managers and employees through a variety of tasks related to organization and communication.
- Handle confidential and time-sensitive material.
- Effectively communicate via phone and email, ensuring all duties are completed accurately and delivered with high quality and in a timely manner.
- Answer and direct phone calls.
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Take dictation.
- Research and create important presentations and develop processes.
- Generate reports and handle multiple projects.
- Prepare and monitor invoices.
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Vacancy posted 3 days ago
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