Sr. Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Sr. Accounts Payable Specialist to support high-volume payables operations for a construction-focused organization in Plymouth, Minnesota. This Long-term Contract opportunity is ideal for someone who combines strong transaction-processing expertise with the ability to resolve issues, guide teammates, and maintain excellent service for internal stakeholders and vendors. The role will contribute to accurate payments, dependable vendor records, and ongoing improvements across accounts payable processes.

Responsibilities:

• Manage day-to-day accounts payable activities, including reviewing invoices, payment requests, and expense-related items for accuracy, completeness, and timely processing.

• Respond to questions from employees, business partners, and suppliers by researching payment status, invoice discrepancies, coding concerns, and approval issues.

• Monitor incoming work queues and organize priorities to meet payment deadlines and service expectations.

• Investigate exceptions related to purchase orders, tax handling, account coding, vendor information, and supporting documentation, escalating complex matters when needed.

• Maintain vendor master records by setting up new suppliers, updating existing information, and verifying required documentation such as tax and banking details.

• Help protect data quality and support fraud prevention efforts by following validation procedures and internal control standards for vendor changes.

• Provide day-to-day guidance to team members and cross-functional partners on invoice submission, approval workflows, payment practices, and accounts payable procedures.

• Assist with onboarding and training activities, reinforcing standardized processes, service expectations, and best practices across the AP function.

• Identify recurring operational issues and recommend process improvements by using reporting, metrics, and trend analysis to reduce errors and improve efficiency.

• Support month-end and year-end close work, reconciliations, accrual-related activities, reporting needs, and special projects tied to process enhancements or system-related updates.

• Demonstrated experience in accounts payable, including invoice review, payment processing, and vendor support.
• Strong knowledge of account coding, invoice coding, ACH payments, and check run procedures.
• Ability to research discrepancies and resolve issues involving approvals, purchase orders, tax treatment, and payment status.
• Experience maintaining vendor records with careful attention to accuracy, compliance, and documentation requirements.
• Familiarity with internal controls, audit expectations, and standard accounting practices within accounts payable operations.
• Ability to train or guide others on AP processes and work effectively with cross-functional teams and external vendors.
• Proficiency with financial systems and workflow tools, including experience with ServiceNow Platform.
• Strong organizational skills and the ability to manage competing priorities in a deadline-driven environment.