Payroll Assistant

Location: HQ - Williamsburg, Brooklyn Status: Full-time / 100% on-site Compensation: $60,000 - $70,000 annually Job Description Summary The Payroll Assistant supports accurate, timely, and compliant payroll processing for a growing workforce across the United States, Canada, the United Kingdom, and France. Reporting to the Payroll & Benefits Manager, this role assists with weekly, bi-weekly, and monthly payroll activities; audits payroll inputs and outputs; maintains payroll and timekeeping records; prepares reconciliations and reports; and responds to routine employee payroll inquiries. The ideal candidate is highly organized, detail-oriented, discreet, and comfortable working with confidential information in a fast-paced environment. Primary Responsibilities Payroll Administration Support weekly, bi-weekly, and monthly payroll processing by collecting, reviewing, and entering payroll data accurately and on schedule. Audit timekeeping records, new hires, terminations, compensation changes, bonuses, commissions, recurring deductions, retroactive adjustments, and other payroll inputs. Assist with payroll previews and post-payroll audits; identify discrepancies, research root causes, and elevate issues to the Payroll & Benefits Manager. Process approved payroll adjustments and off-cycle payment requests under manager direction. Maintain accurate employee payroll, direct deposit, tax, and timekeeping records in Workday and related systems. Assist in preparing recurring payroll reports, reconciliations, and supporting documentation for Finance, HR and business partners. Track and support garnishment orders, withholding changes, and related remittances in accordance with applicable requirements. Respond to routine employee payroll questions professionally and promptly; elevate sensitive, complex, or policy-related matters as appropriate. Maintain organized payroll documentation and support quarterly, year-end, internal, and external audit activities, including W-2, T4, and P60 processes. Assist in reconciling payroll registers, funding, deductions, taxes, and general ledger-related payroll data; document variances and coordinate approved corrections. Experience Associate or bachelor’s degree in human resources, Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered. Two or more years of payroll processing, payroll operations, accounting support, or related administrative experience preferred. Working knowledge of payroll fundamentals, timekeeping, deductions, and payroll-related compliance requirements. Experience in Workday and proficiency in Microsoft Excel and Google Workspace, including sorting, filtering, lookups, and basic reconciliations. Experience supporting multi-state payroll. Global payroll experience is a plus. Skills Exceptional attention to detail, accuracy, organization, and follow-through. Ability to manage recurring deadlines, prioritize competing tasks, and work effectively in a fast-paced environment. Strong written and verbal communication skills with a service-oriented approach. Sound judgment and the ability to recognize when an issue requires escalation. Analytical and problem-solving skills, with curiosity to research discrepancies and improve processes. Ability to work independently while collaborating effectively with Payroll, HR, Finance, managers, and external payroll vendors. Commitment to maintaining the highest level of confidentiality and security for sensitive employee and company information. #J-18808-Ljbffr