Administrative Assistant & Front Office

Job Description

Job Description

TIMSCO International

Administrative Assistant (Front Office)

Job Summary

TIMSCO International is seeking a dependable and organized Administrative Assistant to manage front office responsibilities and support our team. This position serves as the first point of contact for visitors, customers, tenants, and vendors , and helps ensure the office runs smoothly day-to-day.

In addition to supporting TIMSCO’s operations, our office also manages a small commercial office and warehouse complex. The Administrative Assistant will assist with basic administrative tasks related to both operations.

We are a small, family-owned company , and the right candidate must be professional, reliable, and willing to contribute wherever needed. This role requires someone who takes ownership of their responsibilities, communicates well with others, and contributes to a positive workplace environment.

Key Responsibilities

Front Office & Communication

• Answer and direct incoming phone calls professionally
• Greet and assist visitors, customers, tenants, and vendors
• Determine the purpose of visits and direct guests appropriately
• Maintain awareness of visitors entering and leaving the office
• Handle incoming and outgoing mail, deliveries, and packages

Administrative Support

• Perform general office duties including filing, scanning, copying, and document organization
• Maintain accurate electronic and physical records
• Input and update information in company systems and databases
• Prepare daily administrative reports

Office Organization & Operations

• Maintain office supply inventory and place orders when needed
• Monitor office equipment and coordinate repairs or maintenance
• Assist with organizing meetings, catering, and internal events
• Maintain basic kitchen and shared office areas

Property Administration Support

• Assist with basic administrative tasks related to the commercial office/warehouse complex
• Help coordinate vendor visits, deliveries, and service providers
• Assist with general tenant communication when needed

Sales & Operational Support

• Assist the sales team with administrative tasks as needed
• Process and ship eBay orders and maintain the online catalog
• Support special projects and operational needs as assigned

Team Contribution

TIMSCO is a small business where everyone contributes to the success of the company. Team members often assist in multiple areas to help the business run smoothly.

We value employees who take initiative, communicate clearly, and follow through on responsibilities.

Qualifications

• Previous administrative or office support experience preferred
• Professional communication skills (phone, email, and in person)
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities
• Dependable and self-motivated with the ability to work independently
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Experience with QuickBooks or similar accounting software preferred
• Strong customer service and interpersonal skills

Professional Expectations

This role requires someone who:

• Is dependable and follows through on responsibilities
• Maintains professionalism when interacting with customers, tenants, and coworkers
• Communicates clearly and respectfully
• Contributes to a positive and cooperative workplace

Additional Requirements

• Must be able to pass a drug screening and motor vehicle report

Application Instructions

Please include a short paragraph explaining why you believe you would be a good fit for a small team environment.

We are a small, family-owned industrial supply company with a long history of serving loyal customers in our community. Our team is tight-knit, and everyone plays an important role in ensuring our customers receive the products and service they depend on. We pride ourselves on reliability, integrity, and building strong relationships with both our customers and our employees. As our team evolves, we are looking for someone dependable who wants to join a stable company and contribute to our continued success.

Company Description

We are a small, family-owned industrial supply company with a long history of serving loyal customers in our community. Our team is tight-knit, and everyone plays an important role in ensuring our customers receive the products and service they depend on. We pride ourselves on reliability, integrity, and building strong relationships with both our customers and our employees. As our team evolves, we are looking for someone dependable who wants to join a stable company and contribute to our continued success.