Meeting Coordinator

Meeting Coordinator

The Meeting Coordinator is a mid to entry-level support position that provides support to the meeting planning team for the TIP directorate at NSF. This position will provide administrative and logistical support services to enable the timely execution of contract deliverables for meetings ranging in size from 10 to 600 attendees. Duties and requirements may include placing orders with vendors, setting up meeting rooms, developing and formatting meeting materials, issuing registration reminders and responding to participant inquiries, coordinating with speakers and exhibitors, coordinating travel and participant reimbursements, and providing onsite support at conferences and events of various sizes. Must be a US Citizen Must be able to pass a Background Check Minimum Education: College degree strongly preferred Minimum/General Experience: 3 years administrative experience in fast-paced office environment required

Preferred:

Demonstrated knowledge, experience, and operational capability in the following areas:

A fundamental understanding of the CHIPS and Science Act, NSF's mission, and the role of the Directorate for Technology, Innovation and Partnerships (TIP) in accelerating use-inspired research, fostering public-private partnerships, and strengthening regional innovation ecosystems.

Demonstrated knowledge of NSF's merit review process, including:

Coordinating panel and ad hoc review logistics (virtual and in-person), including scheduling, platform setup, and travel arrangements

Managing proposal assignments, reviewer communications, and deadline tracking within NSF systems

Preparing and distributing panel materials, agendas, and documentation templates

Monitoring review progress to ensure adherence to timelines and procedural requirements

Maintaining complete and accurate review records to support compliance and audit readiness

The application of the Intellectual Merit and Broader Impacts review criteria

Conflict-of-interest identification and mitigation procedures

Reviewer recruitment, documentation standards, and funding recommendation development

Requirements for transparency, documentation integrity, and defensibility of award decisions