Practice Administrator

Job Description

Insight Global is seeking a dedicated, self-driven Practice Administrator to oversee financial operations, team leadership, and daily workflow across a multi-site medical practice in Ellicott City, MD.

This role is critical in ensuring operational efficiency, financial accuracy, and a high standard of patient care. Serving as the operational backbone of the practice, this individual plays a key role in keeping the organization running smoothly by bridging day-to-day operations with financial oversight and long-term stability.

This is a hands-on role ideal for someone who is confident working independently in QuickBooks and leading a small team in a fast-paced environment.

Key Responsibilities:

• Own all day-to-day accounting in QuickBooks, including processing accounts payable, running payroll, and maintaining accurate financial records

• Balance multiple accounts and perform daily reconciliations of bank accounts and credit cards to ensure accuracy

• Maintain the GL and prepare monthly financial statements and P&L reports to support business decisions

• Track key financial and operational metrics in Excel and consistently monitor performance

• Review financial performance and provide clear summaries and recommendations to leadership

• Oversee billing workflows and partner with internal staff on insurance claims and payment tracking

• Manage and support billing, call center, and back-office staff

• Monitor patient accounts and resolve payment discrepancies

• Support call center scheduling and workflow consistency during business hours

• Identify process gaps and implement improvements to increase efficiency and accuracy

Salary Range: $75,000–$95,000 per year, with potential for performance-based bonuses. Exact compensation varies based several factors including skills, experience, and education.

Benefits packages for this role include, but are not limited to healthcare insurance offerings, 401k, and profit sharing after one year of service.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• 5+ years of medical office management experience

• Hands-on accounting experience with full ownership of financial processes

• Strong proficiency in QuickBooks, including:

Processing accounts payable

Running payroll cycles

Reconciling accounts and maintaining accurate records

• Experience preparing financial reports, including P&L statements and reconciliations

• Strong Excel skills for tracking and reporting KPIs

• Proven ability to identify inefficiencies and implement process improvements

• Proactive communicator with the ability to manage personnel across multiple locations while maintaining a unified team culture

• Ability to work fully on-site in Ellicott City, MD - Bachelor’s degree (highly preferred – field of study flexible)

• Experience using ModuleMD practice management software

• History of long-term tenure in prior roles