Administrative Assistant - Florence Location - Registry

Job Title

This will be used as a registry for current and future openings. JOB SUMMARY Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine/standardized or recurring duties such as front desk, reception, filing, and data entry.

HIRING SALARY RANGE The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will likely be presented to you within our starting minimum to midpoint of range ($33,500 - $38,042).

WHY US? Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance.

Typical Classification Essential Duties

• Answer questions from staff and the public.
• Compile information and prepare reports.
• Format, compose, type, and prepare routine correspondence.
• Maintain office records and files.
• Prepare and process confidential and sensitive documents.
• Schedule meetings.
• Screen telephone calls and route to appropriate individuals.
• Take meeting minutes.
• Responsible for inventory and ordering supplies.
• Gather information from various agencies.
• Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
• Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
• Receive and paying invoices.
• Schedule appointments.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements To Perform Work

• High school diploma or GED equivalent; AND
• Two (2) years of experience performing general secretarial or office work.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
• newly established Arizona Residents must have one

Knowledge, Skills, and Abilities

Knowledge, Skills and Abilities:

• Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
• Knowledge of office practices and procedures.
• Knowledge of current MS office software.
• Knowledge of filing and recordkeeping.
• Skill in preparing and submitting reports.
• Skill in using data processing systems and other office equipment and machines.
• Ability to maintain complex filing systems.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

PHYSICAL DEMANDS The work is sedentary requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.

WORK ENVIRONMENT Work is performed in a relatively safe, secure, and stable work environment.

NOTICE TO APPLICANTS At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history.

Every qualified candidate eligible to work in the United States is welcome to apply.

However, Pinal County cannot currently offer visa sponsorship or STEM OPT.

We appreciate your interest in our employment opportunities.