Vessel Coordinator

Description Join Our Team and Help Keep Our Fleet Moving Do you thrive in a dynamic environment where every day brings a new challenge? Are you a master of logistics with a passion for supporting maritime operations? We're looking for a Vessel Coordinator to ensure our vessels are expertly staffed, compliant, and ready to go. In this vital role, you'll own the end-to-end coordination of crew operations across assigned vessels—keeping rotations running smoothly, managing credentials, and ensuring crew members have everything they need to perform at their best. If you're organized, proactive, and eager to make an impact, this is your chance to join a team that keeps maritime operations running safely and efficiently. What You’ll Do Ensure all assigned vessels are properly staffed with qualified, credentialed crew members Lead a smooth, timely onboarding process—including credentialing—for new vessel employees Maintain vessel rotation plans, employee assignments, and real-time crew schedules Manage schedule disruptions such as emergency leave, illness, and last-minute changes Oversee vacation and time-off planning to ensure uninterrupted vessel coverage Collaborate with Payroll to ensure accurate timesheets and flag special pay situations Keep crew credential records up to date and ensure full regulatory compliance Partner closely with Operations, Compliance, and HR to support crewing processes Handle unscheduled departures and coordinate emergency or medical travel when needed Prepare crew change supplies, requisitions, and vessel needs Provide leadership and guidance to direct reports, including troubleshooting and performance support Deliver accurate reporting to management and maintain confidential crew information Support USCG MMC advancement opportunities and assist with Sea Time Letters What You Bring Required: High School Diploma Experience in maritime operations or vessel operations Preferred: 5+ years of vessel crew scheduling experience Work Environment & Physical Expectations Primarily office-based, with occasional work outdoors or near vessels Ability to sit for extended periods; occasional lifting up to 15 lbs Occasional stair or ladder climbing Limited travel required Why You’ll Love Working Here You’ll be part of a collaborative team that values professionalism, safety, and strong communication. Your work will directly impact vessel operations and support the crews who keep our mission moving. If you're ready to step into a role where your coordination and leadership skills truly matter, we’d love to hear from you! Apply today and help us keep the fleet running smoothly. Please apply directly on our website at not through third party sites as we cannot guarantee we will see applications from a third party site. #J-18808-Ljbffr Mt. Washington Pediatric Hospital