Office Coordinator and AP Specialist

Job Description

Job Description

AP Specialist / Office Coordinator

What You'll Do

• Process vendor invoices and ensure accurate coding, approvals, and payment processing
• Manage ACH, wire, check, and credit card payments
• Maintain vendor records, W-9s, banking information, and resolve invoice discrepancies
• Review and process employee expense reimbursements
• Assist with month-end reconciliations and accounting support
• Support day-to-day office operations, supplies, facilities, and conference room setup
• Coordinate maintenance requests and vendor relationships

What We're Looking For

• 2+ years of Accounts Payable, bookkeeping, accounting, or office administration experience
• Experience with SAP or similar ERP systems preferred
• Strong Excel and Microsoft Office skills
• Detail-oriented with excellent organizational skills
• Ability to manage multiple priorities and meet deadlines
• Associate's degree in Accounting, Finance, Business, or related field preferred

Preferred Experience

• Accounts Payable
• Vendor Management
• Expense Reports
• Account Reconciliations
• Office Administration
• Facilities Coordination
• SAP or ERP Systems

Pay Details: $24.00 to $26.00 per hour

Search managed by: Jenny Coyle

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.