Commercial Partnership Coordinator

: Description:

Commercial Partnership Coordinator

Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater.

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The Commercial Partnerships Coordinator position will assist with ensuring clients receive exceptional service while the business' sales goals are supported. They will work directly with the Director of Commercial Partnerships + Client Services by providing administrative support, process and implementation, and graphic design skills to the Sponsorship Department. This position involves critical assignments to ensure partnership elements are executed as planned and strategic programs are presented in a professional and productive manner.

Essential Functions:

• Key support in developing process and protocol across the Sponsorship team to improve the client services and fulfillment workflow
• Assist with developing client-facing materials
• Oversee existing and new client contracts to log and track assets over the season
• Provide support with tracking and managing sponsor brand impressions and value overall to assist with post-event client recaps
• Collaborate with internal teams on maintenance and creation of new assets for sponsors
• Assist with delivering and activating contractual sponsor elements including media, signage, promotions, tickets, suites and hospitality.
• Assist with sponsorship activation elements at all events, motorsports, concerts and festivals.
• Communicate with partners regularly to ensure exceptional customer service.
• Attend corporate sales events and sponsor promotions.
• Provide excellent service and support to sponsors as needed
• Support other departments and ensure company vision and objectives are met.
• Other duties as assigned including special projects.

Knowledge, Skills, and Abilities:

• Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships.
• Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others.
• Drives the team and the organization for results in order to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation.
• Ability to make tough decisions, gains input from others and moves decisions forward in the organization.
• Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly.
• Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow.
• Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization.

Physical Demand & Work Environments:

• Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms.
• Ability to lift and/ or move up to 25 pounds.
• Ability to squat, bend, twist, push/pull.
• Ability to stand/walk for long periods.
• Specific vision abilities required by this job include close vision and distance vision.
• Work in extreme environments outdoors throughout the year.
• The noise level in the work environment is usually moderate but can be loud during events.

EQUAL EMPLOYMENT OPPORTUNITY:

COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Requirements:

Required Qualifications:

• Bachelor's Degree
• Minimum 1-3 years sports marketing/sponsorship experience
• Self-starter
• Coordinate and prioritize multiple projects
• Professional communication and people skills
• Creative thinker
• Analytical mindset
• Detail oriented
• Positive attitude
• Proficient in Microsoft Word, Excel, Google Suite
• Preferred but not required to have graphic design skills and the ability to use PowerPoint, Canva, Keynote/Photoshop to create sales collateral