Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support daily payment operations for a busy team. This Long-term Contract opportunity is ideal for someone who brings strong attention to detail, sound judgment, and hands-on experience managing invoice workflows from receipt through payment. The person in this role will help maintain accurate financial records, ensure timely disbursements, and contribute to a dependable accounts payable process.

Responsibilities:
• Process the full accounts payable cycle, including reviewing invoices, matching documentation, and preparing payments within established timelines.
• Assign correct general ledger or account codes to invoices to support accurate financial reporting and expense tracking.
• Verify invoice details for accuracy, resolve discrepancies with internal teams or vendors, and ensure approvals are completed before payment.
• Administer payment activities through ACH transactions and check runs while following company controls and payment schedules.
• Maintain organized and up-to-date payable records so documentation is complete, accessible, and audit-ready.
• Communicate with vendors regarding payment status, outstanding items, and account questions in a clear and timely manner.
• Monitor open payables and help prioritize high-volume or time-sensitive items to keep operations running smoothly.• Proven experience handling accounts payable responsibilities, including end-to-end invoice and payment processing.
• Working knowledge of invoice coding and the ability to assign expenses to the appropriate accounts.
• Experience processing electronic payments such as ACH and supporting regular check disbursements.
• Strong attention to detail with the ability to identify errors, inconsistencies, and missing information.
• Comfortable managing multiple priorities in a deadline-driven environment.
• Effective communication skills for interacting with vendors and internal stakeholders.
• Proficiency with standard accounting or financial systems and general office software.