Accounts Payable Clerk

Job Description

Job Description We are looking for an Accounts Payable Clerk to join a wholesale distribution organization in Lynwood, California. This Contract to Permanent opportunity is ideal for a detail-oriented accounting specialist who can manage invoice review, payment support, and vendor communication with accuracy and care. The role supports core accounts payable operations while helping maintain organized records, regulatory compliance, and timely financial processing.

Responsibilities:
• Process accounts payable transactions with a focus on accuracy, timeliness, and adherence to established procedures.
• Examine invoices, expense reports, receipts, and payment documents to confirm proper support, approvals, and account coding before processing.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal stakeholders to obtain missing information or clarification.
• Maintain secure and organized accounts payable files, and prepare documentation for distribution, audit requests, tax review, and internal accounting needs.
• Support payment operations by preparing check runs, handling voided payments when necessary, and mailing disbursements in accordance with company guidelines.
• Perform vendor banking verification and update supplier records to help ensure accurate payment setup and maintenance.
• Monitor outstanding or stale-dated checks, follow up with vendors as needed, and keep escheatment tracking records current.
• Assist with month-end activities by generating reports, reviewing batch information, sorting departmental mail, and responding promptly to payment-related inquiries.
• Help administer certificates of insurance, maintain office supply inventory, and follow company safety practices while carrying out daily responsibilities.• 5-10 years of hands-on accounts payable experience in a fast-paced business environment.
• High school diploma or equivalent required.
• Working knowledge of invoice coding, invoice processing, check runs, and general accounts payable procedures.
• Proficiency with Microsoft Office applications, especially Excel and Word, along with confidence using accounting or enterprise software systems.
• Ability to verify numerical data, identify errors, and apply general ledger coding with a high degree of accuracy.
• Strong organizational skills with the ability to manage records, prioritize tasks, and maintain confidentiality.
• Effective written and verbal communication skills, with the ability to build cooperative relationships with vendors and colleagues.
• Comfortable using standard office equipment, including 10-key calculators, and performing administrative support tasks as needed.