Accounts Payable Clerk

Accounting Coordinator

Duration: 26 weeks

Responsibilities:

• Coordinate and process purchase orders, invoices, check requests, and reimbursements.
• Ensure compliance with regulatory and policy requirements.
• Verify appropriate approvals and supporting documentation are in place.
• Ensure accurate general ledger coding of all transactions processed.
• Maintain a collaborative relationship with vendors and internal customers.
• Ensure timely and accurate payments to vendors.
• Resolve vendor and internal staff queries.
• Handle expense reimbursement requests promptly.
• Resolve compliance, general ledger coding issues, and complicated invoices.
• Review, verify, prepare, and process invoices and check and reimbursement requests.
• Assemble, input, and supervise credit card statements, employee expenditure records, and bills.
• Maintain files and documentation thoroughly and accurately.
• Monitor accounts to ensure payments are up to date.
• Receive, research, and resolve internal and external inquiries concerning account status.
• Communicate with vendors and internal customers to respond to inquiries.
• Research and resolve invoice discrepancies and issues.
• Prepare regular reports of accounts payable activities.
• Collaborate with unit directors and department heads to obtain expense consent.
• Provide suggestions to improve and streamline processes.
• Assist with other accounting duties and projects as needed.

Requirements:

• BA/BS with a major in a related field.
• Two years of experience in accounting operations or administrative analysis.

Required Skills:

• Strong organizational and time management skills.
• Strong analytical problem-solving skills.
• Basic accounting principles knowledge.
• Documentation, research, and resolution skills.
• Data analysis and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems.
• Ability to communicate effectively, collaboratively, and professionally.
• Excellent Excel skills.
• Team player with a strong desire to learn new skills.

Preferred Skills:

• Knowledge of and experience with fund accounting and regulatory compliance.