Operations Assistant

Company Description American Constructors is a commercial construction company specializing in complex public and private projects across Central Texas. Founded in 1982 in the Greater Austin Area, the firm has grown from building high-rises for private developers to delivering large, technically demanding projects in education, healthcare, manufacturing, and high-tech. As a client-focused general contracting and construction management firm, American Constructors combines decades of experience with innovative thinking and strong technical expertise. The team is known for accurate estimating services, detailed design input, and a commitment to delivering outstanding quality and value on every project.

Role Description The successful candidate should possess outstanding time management and organizational skills and have the ability to manage multiple projects and work under constant deadlines. Ability to anticipate problems, develop solutions, and work with strong personalities is paramount. The successful candidate should have a can do attitude with the ability to assist in multiple areas within the Company.

QUALIFICATIONS

Outstanding writing, editing, and communication skills

High school diploma required

2 to 4 year a college degree preferred but not required

Minimum 3-6 years working in the construction industry

Extensive knowledge and hands-on experience with standard software products including: Microsoft Word, PowerPoint, Excel, Outlook and Adobe Acrobat.

Demonstrated ability to work and solve problems under pressure and meet multiple simultaneous deadlines consistently

Previous Timberline software experience is preferred

Active Notary license is preferred

Ability to thrive in a fast-paced, deadline-driven environment

Must be able to pass a physical and drug screen

TASKS MAY INCLUDE

Create subcontractor PO billing schedule of values in Timberline system

Updating and routing subcontractor change orders in Timberline system

Scan, code and route subcontractor billings in Timberscan system

Manage and track subcontractor work orders through final execution

Upload and manage documents on SharePoint

Update and maintain various schedules in Excel

Manage project mail routing to appropriate person

Assisting Project Director and Project Manager

Daily office administrative duties such as, typing, filing, answering phones may be required

Excellent working conditions and benefits.

• NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.