Administrative Assistant- Marketing & Events

Job Description

Job Description

Lake Elmo Bank is looking for a detail-oriented and organized Administrative Assistant - Marketing & Events, to support our Marketing department. This role is a great fit for someone who enjoys administrative work, coordinating details, supporting events, communicating with others, and helping projects stay on track in a professional, community-focused environment.

WHY JOIN US:

• Join a locally focused community bank with a strong commitment to customers, employees, and the communities we serve.
• Work in a collaborative environment where organization, service, and attention to detail are valued.
• Support a variety of meaningful projects, communications, and events throughout the year.

POSITION OVERVIEW:

• Regular part-time or full-time hourly position, 32 or 40 hours per week. On-site in Lake Elmo, Minnesota.
• Reports to Vice President, Marketing
• Occasional evening and weekend hours required to prepare for or attend bank-related events.
• Local travel to Oakdale and Stillwater locations required for bank-related errands and events. Mileage reimbursement is available.

The Administrative Assistant - Marketing & Events provides administrative support to the Vice President - Marketing and assists with department projects, communications, events, records, invoices, and day-to-day coordination.

ESSENTIAL DUTIES:

• Provide administrative support, including scheduling meetings, preparing correspondence, organizing files, and maintaining department records.
• Assist with planning and coordinating customer, employee, and community events.
• Prepare, proofread, organize, and distribute print and digital materials.
• Maintain marketing calendars, communication schedules, project lists, and tracking documents.
• Process donation requests, invoices, expenses, and related documentation.
• Order and track supplies, event materials, promotional items, and corporate merchandise.
• Support website, SharePoint, e-newsletter, and social media updates as needed.
• Prioritize tasks, follow up on open items, and support department deadlines.
• Perform other administrative, clerical, marketing, and event support duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent required; additional education preferred.
• Administrative assistant, office support or customer service experience required.
• Experience with documents, records, schedules, invoices, and multiple priorities in an office environment required.
• Banking, financial services, community relations, or event support experience a plus.
• Ability to maintain confidentiality and handle information professionally.
• Position requires a current drivers’ license and occasional use of your personal vehicle to travel to Oakdale and Stillwater locations for local Bank related errands and events. (Typically 20-30 mile radius from the Lake Elmo location). Mileage Reimbursement is available.

REQUIRED SKILLS:

• Strong organization, time management, and follow-up skills.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, Teams and PowerPoint.
• Attention to detail and accuracy.
• Ability to manage multiple tasks and work independently.
• Professional, flexible, and customer-focused approach.
• Willingness to assist with event preparation and occasional support for off site events.

Salary Range: $19.54 -$29.36 per hour depending on experience and qualifications.

Benefits Include: Medical, Dental, Vision; Bank paid Life Insurance, Long Term Disability; Floating Holiday time, vacation and sick time; 401(k); Employee Stock Ownership Plan.

Lake Elmo Bank is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law. Reasonable accommodations are available upon request for candidates participating in all aspects of the selection process. To request an accommodation, please contact the Human Resources department.