Office Services Coordinator/Receptionist

Join Starr

Starr, a global leader in commercial insurance with over a century of expertise, empowers its employees to innovate, make impactful decisions, and build lasting client relationships worldwide. At Starr, you'll work in an entrepreneurial culture alongside accessible leaders, leveraging our financial strength and vast industry experience to deliver solutions for our clients, no matter how complex. Grow your career with a rapidly growing company that invests in its people and their ability to drive real progress.

Office Services / Facilities Coordinator

The Office Services / Facilities Coordinator will perform a variety of tasks to include but not limited to direct the execution of Office Services and Facilities related task, projects, and other activities to maintain general office support, and ensure office operations run smoothly at all times:

• Resolve Office Service related request (i.e. Hot/cold request, Konica Copy/Print Multi Function Device service repairs, Aramark service repairs and etc).
• Organize and manage general office supplies and pantry inventories (i.e. WB Mason ordering of General Office Supplies, Aramark: pantry supplies and etc).
• Update Serraview to provide monthly seating assignment updates, coordinate office moves, and furniture modifications as needed/or as directed by Facilities Management, assist supervisor/manager/director with local space planning as required.
• Security access modifications / maintain the security access database (add: New Hire / remove: Terminations and provide access reports when required).
• Coordinate local Fire Life Safety efforts for the office (to include: CPR/ AED Training, First Responder Training, Monthly AED Inspections).
• Liaise with Facility vendors and local Property Management office as needed.
• Process Daily USPS Mail (outbound / inbound) and perform general administrative activities as needed (i.e., express mail services, filing and etc.).
• Address staff (Facility related) concerns, vendor inquiries, by directing them, or providing information to the appropriate parties. Escalate to Management when necessary.
• Reserve / Coordinate conference room schedule as needed (i.e. Town Hall meetings, special events).
• Special Projects as needed (i.e. Records Management Week, Branding initiatives, Pantry Equipment Upgrades, Business Continuity, Operations SOP Documentation, After Hours Work, Additional Duties as assigned).
• Complete I9 forms in Workday a timely manner for all new hires (within 24-48 hrs.) Location Specific (excludes Atlanta, LA, NY).

Professional Development

• Explore Professional Development Opportunities (i.e. Training Class, Certification identifier) to expand your knowledge as it relates to facilities/operations and office services.

Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.