Principal Secretary

JOB TITLE: Principal Secretary
LOCATION: SOAR Academy
WORK YEAR: 200 work days, 7.5 hours/day
WORK STATUS: Classified Full Time, Non-Exempt
REPORTS TO: School Principal

POSITION SUMMARY
SOAR Academy is actively seeking a Principal Secretary. This position is responsible for providing secretarial and registrar support to the principal and coordinating activities in the main office. Develops and promotes good community relations among students, parents, and community members. Also responsible for various functions relating to the health and medication of students.


ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manages the enrollment process, including enrollment of students, management of student records, records requests, transcript data entry, and October count processes.
2. Composes, types, distributes and mails a variety of correspondence, reports, documents and other communications, including communicating website updates to the technology team.
3. Receives phone calls, takes and routes messages, maintains and programs all bell schedules, master clock, and copier codes.
4. Maintains a variety of files, meeting minutes and committee records; updates and maintains staff, student and emergency handbooks and various documents.
5. Maintains request for summer maintenance work orders, account for teacher's classroom inventory and teacher check-out policies.
6. Serves as primary contact in cases of emergency such as fire alarms, student illness, accidents and police notification.
7. Coordinates various activities connected to graduation and other special events; diplomas, ceremony, vendors.
8. Responsible for maintaining the culture and climate bulletin boards in our commons area.
9. Responsible for purchasing supplies, collecting student fees, reconciling monthly expenditures, managing the activities account, and submitting payroll and time sheets for classified employees.
10. Maintains absence reports, conferences, field trips and bus requests. Procure substitutes and arranges class coverage as needed.
11. Assesses family needs, provides resources, and education for families.
12. Works with the school social worker to serve the social, educational and health needs of
families.
13. Implements and maintains a program for the utilization of volunteers.
14. Maintains a regular program of outreach and recruitment in the community.
15. Perform oral and written translations.
16. Provide first aid to students, including parent contact, consultation with school nurse as needed.
17. Maintains daily log of student visits, medication oversight, administration, and documentation. Enters health information into IC including Health problems, Immunizations, Health visits, and Screening results
18. Makes sure health office is adequately stocked, organizes and performs vision and hearing screenings as well as entering results into infinite campus, and provides attention to and oversight of children with health care plans/special health care needs
19. Follow up with students missing immunizations for immunization compliance, performance of delegated tasks such as medications, tube feedings, colostomy bags, diabetes care and distribution of care plans and health problem lists to staff
20. Maintains ongoing communication with school nurse regarding all health issues.
21. Perform other related duties as assigned or requested.

SUPERVISOR DUTIES
None

POSITION REQUIREMENTS

Minimum Education or Formal Training

• High school graduate, some college coursework preferred
• Basic knowledge of or the ability to learn Infinite Campus (Student Information System)
• Bilingual in Spanish required

Experience

• One to three years clerical or secretarial experience preferred
• Experience in an educational environment preferred

Skills

• Bilingual in Spanish required
• Ability to effectively multi-task
• Effective communication skills
• Microsoft Office knowledge
• General office equipment knowledge

General Expectations

• Maintains a positive attitude
• Presumes positive intentions
• Self-starter
• Detail Oriented
• Flexibility
• Has the ability to work collaboratively with supervisors and co-workers
• Observes all district policies and procedures
• Supports the Sheridan School District Strategic Plan

Licenses or Certifications
Must hold or be able to obtain the following. District will provide training.

• First Aid/ CPR Certified
• Medication Administration Certification

ESSENTIAL ENVIRONMENTAL DEMANDS
Mostly clean; some noise; interactions with parents, students and visitors in an office setting.


ESSENTIAL PHYSICAL REQUIREMENTS
Occasional lifting 5 to 10 pounds
Frequent sitting, walking
Occasional reaching, standing, bending, squatting
Repetitive motion

CLEARANCE
Must clear online Records check and FBI Fingerprint check through Colorado Bureau of Investigation.


SALARY
This position is classified and is an at-will position with the Sheridan School District. Initial placement on current approved Office Personnel Salary Schedule based upon previous experience in a related field. $22.38 - $29.29/hour


BENEFITS
Employees who are scheduled to work 30 or more hours per week in the 2019/2020 school year are eligible to obtain district health benefits which include medical, dental, vision, life and disability insurance and supplemental benefits. Positions that qualify for health benefits also qualify for leave which could include vacation and daily leave to be determined by the position and number of days assigned. Sheridan School District No. 2 is a public employer and participates in the Colorado Public Employees' Retirement Association (PERA). All employees are required by state statute to contribute 11% of salary on a pre-tax basis to PERA. The District contributes 21% in addition to employee contribution.

APPLICATION INSTRUCTIONS
All interested and qualified applicants must complete an online application at Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview. This position will close once the vacancy has been filled.