Accounting Assistant

Accounting SpecialistWe are seeking a detail-oriented Accounting Specialist to join a growing property management organization. This position is ideal for an accounting professional who enjoys a combination of accounts payable, account reconciliation, vendor communication, invoice processing, and administrative support.The Accounting Specialist will support a portfolio of residential communities and work closely with Property Managers and vendors to maintain accurate financial records and ensure invoices and payments are processed efficiently.Key Responsibilities:Receive, code, review, and process invoices for a portfolio of communitiesReview invoices and account statements for accuracy and resolve discrepanciesCommunicate with Property Managers and vendors regarding invoice or payment questionsPrepare and process weekly check paymentsAssist with check preparation and mailingMaintain organized digital invoice and vendor files for each communityMaintain and reconcile checking, savings, and escrow accountsPull invoices related to repair and replacement reserve escrow accountsPrepare quarterly draw documentation and submissions for HUDSupport accurate accounting records in accordance with GAAPAdministrative Support:Answer incoming phone calls and route calls appropriatelyReceive and distribute incoming mail and packagesProvide professional customer service to internal and external contactsAssist with general administrative and accounting functions as neededQualifications:Previous experience in accounting, accounts payable, bookkeeping, or a related financial support roleKnowledge of GAAP accounting principlesProficiency with Microsoft OfficeBasic working knowledge of Adobe Acrobat ProStrong attention to detail and organizational skillsAbility to accurately manage multiple priorities and deadlinesStrong written and verbal communication skillsExcellent customer service and problem-solving abilitiesAssociate degree in Accounting, Finance, or a related field preferred but not requiredExperience with property management, real estate accounting, escrow accounts, HUD documentation, or multi-entity accounting is a plus.Compensation & Benefits:$50,000–$55,000 annual salaryHealth, dental, vision, and life insurance options401(k) with employer matchPaid holidaysPaid time offCareer growth opportunitiesAdditional employee perks and entertainment benefitsJob Type: Full-time | Monday–FridayWhy Join?This is a great opportunity for an Accounting Specialist who enjoys hands-on accounting work and wants to grow their career within a stable, team-oriented organization. You'll gain exposure to property management accounting, accounts payable, bank reconciliations, escrow accounting, vendor management, and HUD-related financial processes while supporting multiple communities.