Document Control Specialist

Document Control SpecialistReporting to the Document Controls Manager, this position has overall responsibility to support all processes and systems of the administered plan for controlled documents and information management specifically for the DP&C Group (Delivery Projects & Construction).Primary Responsibilities:Help to develop and implement processes and procedures to support all areas of the DP&C Group for Document Controls/Information Management and Project Management Procedures and ProcessesLead teams to create, review and update Document Controls in accordance with industry and company standards to better support project teamsBenchmark and evaluate existing document control practices, identify gaps and make improvementsAssist to develop and implement document control processes, procedures, requirements and change controls for Document Owners to meet internal and external compliance requirementsRespond to all inquiries (legal, audit, etc.) regarding Document ControlsCommunicate all new or updated Document Controls to relevant usersAssist and create, develop and present PowerPoint and/or other types of presentations to management as requested (live, Webcast, etc.)Generate reports on the performance of Document Controls projects for appropriate managementHelp to develop and conduct training programs and guidelines for all users of utilized document control systems (MS SharePoint and FileNet). Conduct workshops as neededAlong with manager and document owners, develop roll-out strategy for communications/change management where required for new or updated documentationSupervise internal support staff as needed and directed, outside vendors, consultants and contractorsHelp to identify and manage requirements for support staffAssist to develop and evaluate support staff including providing feedback, reviewing performance, preparing appraisals and assisting in planning/managing developmental programsHelp to develop and track budget effectiveness/efficiency involving all document controls programs (systems, creation for all projects - all vendors/contractors, IT costs, etc.)Be knowledgeable of corporate Procurement requirements and procedures and ensure they are implemented and adhered toAssist to enforce document control requirements and rules for all project standardsPerform system administration tasks if and when requiredAct as a backup to Documents Manager when neededWork with QA procedures to test and evaluate the systemHelp to develop processes to help ensure archiving of regulatory documents in a central repository and required access and distribution as neededRequirements:College degree is requiredAdvanced knowledge of SharePoint and knowledge of ECM (Electronic Content Management) principles, strategies, systems and best practices2 years minimum supervisory experience2-4 years minimum of broad documentation experienceAdvanced knowledge of computer technologyKnowledge and experience of testing requirements and reporting results (both content and technology)Knowledge and experience of building surveys on line (or in SharePoint) and reporting resultsKnowledge of Electronic Publishing and experience in all file formats, graphics and many different software programsAdvanced knowledge of all Microsoft Office productsProven expertise in gathering business requirements, building sites and training clientsExperience working closely with IT teams and their process for development of IT projectsMust have a valid driver's licenseMust foster an inclusive work environment and respects all aspects of diversityMust demonstrate and value differences in others' strengths, perspectives, approaches, and personal choicesDesired:Broad based business experience and knowledge of the Company's operationsWeb interface knowledge/HTMLDatabase experience (such as Access)Knowledge of XML and DITA Architecture and/or ProgrammingProject management experience