Benefits and Leave Coordinator

Position Information

Position Information (Default Section)


Posting Number
Staff_0403499


Classification Title
Staff


Working Title
Benefits and Leave Coordinator


Datatel Position ID
HURE3BENLEAV1A


Annual Hours
2080


Placement Range
$48,634.66 - $54,714.00


Position Type
Regular


Job Category
Exempt


General Description


This position is responsible for the administration, coordination, and tracking of employee leave programs and associated payroll and benefits impacts. This role serves as the operational owner of leave processes, ensuring accurate documentation, consistent application of policies, and adherence to regulatory requirements.

The position also provides steady and professional support to employees navigating leave, ensuring they are informed and guided through each step of the process. This role works closely with the Benefits Manager on compliance oversight and complex case review while partnering with Payroll to ensure accurate processing of leave-related impacts.

In addition, this position supports benefits operations through reconciliation and contributes to a collaborative team environment across all benefits functions.

Reports To
Benefits Manager


What position(s) reports to this position?


None

Minimum Education/Experience


Bachelor's degree

Minimum (2) years' of relevant experience in Human Resources Benefits or Payroll Processing.

Equivalency/Substitution: Will accept (4) years' experience in lieu of Bachelor's Degree for a total of (6) years' relevant experience in Human Resources Benefits or Payroll Processing.

Required Knowledge, Skills & Abilities

Knowledge: Fundamental theories, principles, and concepts related to HR Benefits

Working knowledge of HRIS systems and Excel-based tracking

Skills: Advanced proficiency in Excel, including use of formulas and data comparison tools (e.g., VLOOKUP)

Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies

Ability to work with large data sets and ensure accuracy across systems

Effective written and verbal communication skills

Ability to provide professional and responsive customer service

Strong organizational skills with the ability to manage multiple time-sensitive tasks

Proficiency in Microsoft Office Suite, including Teams and Adobe, and other business systems

Effective time management skills with the ability to prioritize and meet deadlines

Abilities: Ability to interpret and consistently apply policies, procedures, and regulatory requirements

Highly organized with the ability to manage multiple time-sensitive processes with accuracy and consistency

Ability to identify discrepancies, investigate root causes, and ensure timely resolution

Ability to provide calm, consistent, and professional support to employees in sensitive or complex situations

Ability to communicate clearly and respectfully while maintaining adherence to established policies and procedures

Physical Demands/Working Conditions


PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:

This position requires the person to frequently move about the College's various locations to perform the essential functions of the position.

This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations.

This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents.

This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

Work is performed in an indoor, office setting.

Work is performed during office hours.

Preferred Qualifications


Experience supporting leave administration (FMLA, ADA, military leave, or similar)

Experience with benefits billing reconciliation and/or payroll-related processes

Experience working with HRIS systems (e.g., Ellucian Colleague) and Excel-based data tracking

Experience in a higher education or public sector environment

Required Training


Quarterly compliance training as assigned by institution

Work Hours


Monday through Friday; 8:00am to 5:00pm
Summer Hours: Monday through Thursday; 7:30am to 6:00pm

Department
Human Resources Admin


Job Open Date
05/22/2026


Job Close Date

Open Until Filled
No


HR Contact
Adrianna Hunter


Special Instructions to Applicants


Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume and transcript conferring highest degree.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at View phone number on click.appcast.io, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties


Job Duties (Position Specific)


To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement)


Serve as the primary point of contact for leave and benefits inquiries, providing clear, accurate, and consistent guidance to employees and supervisors.

Facilitate leave intake processes, including distribution of required notices and documentation (FMLA, parental leave, military leave, etc.).

Track and manage leave requests from initiation through return-to-work, ensuring documentation is complete and deadlines are met.

Maintain detailed, audit-ready records for all leave cases, including intermittent and continuous leave.

Monitor leave usage and timelines, including rolling 12-month FMLA tracking.

Coordinate return-to-work processes and ensure appropriate documentation is received.

Partner with the Benefits Manager on eligibility determinations, complex cases, and policy interpretation.

Maintain and update internal tracking tools related to leave and payroll impacts, including unpaid leave, intermittent usage, and benefit changes.

Prepare and communicate payroll-related updates in alignment with payroll processing timelines.

Validate accuracy of leave-related deductions and benefit adjustments impacting payroll.

Partner with Payroll to research and resolve discrepancies related to leave and benefits deductions.

Reconcile weekly and monthly benefits invoices to ensure accuracy of enrollment and premium amounts.

Compare vendor billing against enrollment data and internal systems to identify discrepancies and resolve issues in collaboration with vendors and other functional areas.

Prepare reconciled invoices for approval in accordance with established procedures.

Maintain organized documentation to support audit readiness and data integrity.

Support the Benefits team during key activities such as open enrollment, new hire orientation (NEO), and employee education initiatives.

Assist with coordination and implementation of wellness programs and events.

Participate in administration of Tuition Reimbursement and Tuition Waiver programs.

Collaborate with team members to ensure consistent and accurate service delivery across all benefits functions.

Assist with benefits-related processes as needed to support overall team operations.

Job Duties (Safety / Policy & Procedures)


Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.