Unclassified Employment Opportunities

Unclassified Employment Opportunities

Position: Accounting Assistant
Division: Accounting
Reports To: Assistant Director of General Accounting

Position Summary
Nunez Community College is seeking a fulltime Accounting Assistant, who will be responsible for managing accounts payable invoices, travel, and other accounting requests; while ensuring that the required supporting documentation is maintained. The Accounting Assistant will be the contact for all travel requests and reimbursements.

Education

Required

• Bachelor’s Degree

Substitutes

• Associates degree with 2 years of experience or
• 6 years of proven related work experience

Preferred

• Master’s Degree

Duties and Responsibilities

• Process accounts payable invoices, reimbursements and credit card expenditures for payments by ensuring supporting documentation is attached to each packet for timely entry.
• Perform accounts payable duties such as work with vendors to correct billing discrepancies, work with purchasing to track outstanding purchase orders, reconciling vendor statements and create check request.
• Serve as contact for the travel system and cardholder to the CBA account. Update and maintain travel card system by ensuring each travel transaction has an appropriate business purpose.
• Assist the AP/Payroll Manager with accounts payable data entry and reconciliation of employee leave records.
• Monitors, reviews and verifies accounting records and transactions for accuracy, timeliness and adequacy of supporting documentation.
• Ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles. Assists in developing and maintaining automated systems and procedures.
• Working flexible hours to ensure that travel can be booked as needed in a timely manner and assists with travel issues as they arise, making sure to still adhere to travel and financial policies.
• Track contracts for completeness and obtain professional contract performance evaluation prior to final payment.

Required Knowledge, Skills and Abilities

• Ability to handle conflict productively in a professional situation.
• Strong organizational skills and ability to work efficiently.
• Demonstrate sensitivity to issues of ethnicity, disability and diversity.
• Proven knowledge and proficient use of Microsoft Excel and Word.
• Knowledge and commitment to institutional mission and values and the ability to work with stakeholders across the college to achieve and uphold those.

Applications will be accepted until the position is filled.

To apply, send cover letter, resume, unofficial transcripts and contact information for three professional references to: Show email (Include Accounting Assistant in the subject line)

All applications are confidential, and references will not be contacted without the expressed authorization of the applicant.

It is the policy of Nunez Community College not to discriminate based on sex, creed, color, race, sexual orientation, age, national origin, or disability in its educational programs, activities, or employment policies as required by Title IX of the 1972 Education Amendments and other Federal and State anti-discrimination laws.

Incomplete applications will not be forwarded for review.

ADA & EOE