Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a team in Bellevue, Washington in a contract-to-permanent capacity. This position focuses on managing commercial receivables, resolving payment issues, and supporting sound credit decisions that protect the business while maintaining strong customer relationships. The ideal candidate brings a solid accounting foundation, excellent judgment, and the ability to coordinate effectively with sales, customers, contractors, and internal leadership.

Responsibilities:
• Manage a portfolio of accounts by monitoring receivable balances, applying cash activity accurately, and maintaining up-to-date account records.
• Investigate overdue balances, disputed invoices, and payment variances, then drive resolution through direct communication with customers and internal stakeholders.
• Review credit concerns, account holds, and potential order release decisions with appropriate business judgment to balance revenue opportunity and risk exposure.
• Partner with sales teams, customers, prime contractors, and project owners to address collection challenges while preserving credit department controls.
• Assess project-related account details, including ownership, job type, account standing, and contractor licensing status, to support informed receivables decisions.
• Determine when escalating issues requires management review and recommend legal or claim-related action when standard collection efforts are no longer effective.
• Support lien and bond claim activity by gathering documentation, coordinating notifications, and assisting with filings in collaboration with leadership.
• Handle routine billing adjustments such as minor service charge or tax-related corrections, while directing more significant exceptions to the Credit Manager.
• Maintain confidentiality when working with sensitive financial information and communicate updates thoroughly with clear follow-through.

• Hands-on experience in the construction industry with knowledge of lien waivers.

• Hands-on experience in accounts receivable, including collections, cash applications, billing support, and daily cash activity processing.

• Working knowledge of accounting principles and the ability to understand how receivables processes affect broader business operations.

• Strong commercial collections background with experience resolving discrepancies and negotiating payment outcomes on complex accounts.

• High level of accuracy and attention to detail when reviewing account activity, project information, and financial records.

• Ability to analyze credit-related issues and exercise sound judgment when evaluating account risk and release decisions.

• Effective written and verbal communication skills with the ability to follow up consistently and work across multiple departments.

• Experience handling confidential information with professionalism and discretion.

• Comfortable escalating issues appropriately and supporting claim or legal recovery actions when necessary.