Administrative Assistant 2

Administrative Assistant 2

Immediate need for a talented Administrative Assistant 2. This is a 06+months contract opportunity with long-term potential and is located in New York, NY (Hybrid). Pay Range: $25 - $31/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Greet clients, visitors, and vendors, ensuring a professional and welcoming front-office environment.
• Answer, screen, and direct incoming emails and visitor requests.
• Receive, sort, and distribute daily mail, packages, and courier deliveries, managing outgoing shipments.
• Maintain cleanliness and organization of the reception and lobby areas.
• Monitor visitor access, issue badges, and follow building safety protocols.
• Maintain complex schedules and coordinate appointments or meetings for executives.
• Book domestic and international travel arrangements, itineraries, and accommodations.
• Prepare for meetings by reserving conference rooms, setting up boardrooms, and providing refreshments.
• Handle ad-hoc administrative projects and provide cross-functional support as needed.

Key Requirements and Technology Experience:

• 13 years of experience in front-desk administration, customer service, or junior executive support.
• Exceptional verbal and written communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters.
• High school diploma or GED required.
• 2-4 years of experience in a similar role.