Administrative Assistance

Job Description

Job Description

Position Summary:

The Administrative Assistant is a highly organized, proactive and detail-oriented individual providing

critical support to the operations team. This individual will play a critical role in managing schedules,

coordinating meetings, handling communications, and supporting strategic initiatives. The ideal

candidate is resourceful, professional, and capable of prioritizing tasks.

Core Responsibilities:

• Provide high-level administrative support to the operations team and other members of the

leadership team as necessary, including managing calendars, coordinating operations,

managing Paylocity tasks, and handling confidential information

• Schedule and organize meetings, both in-person and virtual, including preparing agendas,

distributing materials, and taking detailed minutes• Handle correspondence, emails, phone calls, and interview scheduling ensuring timely and

effective communication

• Assist with special projects, research, presentations, and reports as directed by the operations

team, ensuring deadlines are met and outcomes are aligned with company goals

• Help organize company-wide events, and serve as a member of the culture committee

• Handle sensitive company information and maintain the highest levels of confidentiality and

professionalism

• Coordinate with internal departments, external clients, vendors, and stakeholders to ensure the

leadership team is well-informed and relationships are maintained

• Assist with ad-hoc projects as required by management

• Other duties as assigned

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in communications,

business administration, Human Resources or a related field is a plus

• Experience: Minimum of 3 years of experience in an administrative or clerical role

• Skills:

o Strong organizational, prioritization, and multitasking abilities

o Excellent verbal and written communication skills

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint,

Teams)

o Familiarity with project management tools and virtual meeting platforms

o Ability to handle confidential information with discretion

o Strong attention to detail and ability to work under pressure

o Proven ability to work independently and in a team environment

o Self-motivated with a proactive approach to problem-solving

o Experience with Paylocity is a plus