Payroll Specialist

Job Title: Payroll Specialist 100% Hybrid (Onsite Requirements every Wednesday and Thursday) Expenses allowed: TBD Client Equipment to be Provided Must Haves: MS Office ProductsWorkday and/or UKG Nice to Have:ServiceNow

Job Summary: Utilize critical thinking and problem-solving skills and, in accordance with federal and state laws, including FLSA, under moderate supervision of Payroll Leadership, is the key operator who oversees production activities related to processing payroll cycles, including payroll calculations and corrections, validation and reconciliation of payroll entries (i.e., earnings, deductions, benefits, integration data), integrations, garnishments, payroll taxes and W-2s, processing on and off-cycle payroll payments, and serving as the subject matter expert for the payroll process and various specialty areas.

Essential Functions

• Responsible for all payroll processing and reconciliation, ensuring that all aspects of the payroll cycle (on and off cycle) are executed in a timely and accurate manner including review, recognition and resolution of Pay Cycle Command center attributes and trends.
• Interprets and applies payroll policies relating to overtime, shift premiums and incentive payments. Serves as primary contact for system wide payroll questions.
• Process deductions, integration and remittance files for various employee deductions and deferrals including union, 403b and 457 payments for employee contributions.
• Ensures accurate general ledger account balancing and distributions.
• Manages involuntary employee deductions for child support, garnishments and levies deductions, related correspondence, processes and balances garnishments and related file each pay cycle.
• Interacts with third-party processor and legal and governmental agencies for prompt and accurate withholding and remittance according to regulations.
• Ensures payroll taxes are applied and reported appropriately throughout the year, including payroll tax exceptions for team members, tax filing with ADP, and team member corrections in the payroll system.
• Sets up and monitors accounts receivable, forgiveness loans and miscellaneous deductions at the employee level.
• Monitors and communicates with Accounting on balancing general ledger accounts.
• Confirms all payroll payments. Balances the ADP files and advises Treasury of the amounts needed to fund.
• Responsible for input and updates to the General Payroll Procedures/check list to ensure all procedures are kept up-to-date.
• Calculates and processes additions to pay for interim payroll rate or position changes, incentive and premium payments, retroactive and special wage payments.
• Serves as liaison for support on timekeeping system(s) and Workday payroll processing applications.
• Serves as subject matter expert for payroll matters, assisting the payroll team with processing questions, engaging in testing, and process and quality improvement initiatives.
• Serves as the subject matter expert for researching and resolving team members, time editors and leaders with any complex timekeeping/payroll related inquiries or issues in an accurate and timely manner utilizing ticketing software (i.e., ServiceNow).
• Maintain up-to-date working knowledge on federal, state and local regulations, as well as, Corewell Health policies, procedures, pay practices and union contracts.
• Calculates and processes team member wage repayments as needed.
• Serves as subject matter expert for Time and Attendance system with respect to training of editors, editor inquiries, badge issues and reports.