Payroll Specialist

Position Overview

Talent Strategy is seeking a detail-oriented and organized Payroll Specialist to manage weekly payroll processing for a high-volume staffing organization. This position is responsible for ensuring accurate and timely payroll for temporary employees working across multiple client locations, while maintaining compliance with applicable federal, state, and local wage and hour regulations.

The ideal candidate is highly organized, comfortable working in a fast-paced environment, possesses strong problem-solving skills, and understands the importance of accuracy, confidentiality, and customer service.

Key Responsibilities

• Process weekly payroll for a large population of temporary employees across multiple client accounts.
• Review, audit, and reconcile employee timecards, hours worked, overtime, pay rates, and applicable adjustments.
• Investigate and resolve payroll discrepancies, missing punches, incorrect hours, and pay-related inquiries.
• Communicate with recruiters, account managers, clients, and employees to obtain and verify payroll information.
• Maintain accurate employee payroll records, including pay rates, deductions, direct deposit information, and tax withholdings.
• Process new hires, terminations, pay changes, garnishments, and other payroll-related transactions.
• Ensure compliance with federal and state payroll regulations, overtime requirements, and company policies.
• Assist with payroll reporting, reconciliations, and month-end and year-end payroll activities.
• Work with accounting to ensure accurate payroll records and proper financial reporting.
• Maintain confidentiality of employee and company financial information.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

Qualifications

• Previous payroll processing experience required; staffing industry experience strongly preferred.
• Experience processing high-volume weekly payroll.
• Working knowledge of payroll practices, wage and hour regulations, and overtime calculations.
• Proficiency with payroll software and Microsoft Excel.
• Strong attention to detail and ability to identify and correct discrepancies.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet strict weekly payroll deadlines.
• Strong communication and customer service skills.
• Ability to work independently while collaborating with a team.

Preferred Experience

• Experience with staffing industry payroll and temporary employee timekeeping.
• Familiarity with ATS, payroll, and workforce management systems.
• Experience with TempWorks, Avionté, or similar staffing platforms.
• Understanding of multi-client payroll processing and varying client pay requirements.