Administrative Assistant

Job Description

Job Description

Administrative Assistant

We’re looking for a dependable and detail-oriented  Administrative Assistant to join our senior living community. In this role, you’ll provide essential office and clerical support to ensure smooth daily operations. You’ll work closely with the Community Director, assist staff and residents, and help maintain a welcoming, organized environment.

What You’ll Do

• Handle administrative tasks including filing, auditing employee files, and preparing payroll and accounts payable for approval.
• Assist with job postings, new-hire paperwork, and onboarding documentation.
• Greet visitors, answer phones, route calls, and provide excellent customer service.
• Support resident move-ins, orientations, and occasional tours or inquiries.
• Help distribute monthly newsletters, calendars, menus, and community communications.
• Maintain office supply inventory and manage mail distribution.
• Record meeting minutes and process maintenance/housekeeping work orders.
• Ensure compliance with confidentiality standards and HIPAA regulations.
• Perform other clerical and administrative duties as requested by the Community Director.

What We’re Looking For

• High school diploma or GED required; additional education preferred.
• Experience in office administration or customer service, preferred.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with technology.
• Must obtain and maintain a chauffeur’s license within 30 days of hire.

The Perks That Matter:

• Competitive salary and bonus opportunities
• Health, dental, vision, disability, and life insurance
• 401(k) with match
• Paid time off and flexible hours
• Employee assistance program and on-demand pay
• Career growth opportunities in a fast-growing company

About Jaybird Senior Living:

We provide seniors with the exceptional care they deserve, in an extraordinary living environment. Our communities offer seniors the freedom to enjoy each day as they see fit, with the right level of care and support; helping them approach life with renewed confidence and purpose.

Since 2004, we’ve created a culture where our staff can innovate and grow — while our residents thrive and their families enjoy peace of mind.

The Minnesota Equal Pay for Equal Work Act requires employers in the state of Minnesota to disclose the following information. If the position applied to is not located in Minnesota, the following information may not apply. The base range represents the low and high end of the pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of our total compensation package for employees. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, we provide a variety of benefits to employees, including medical, dental, and vision insurance coverage, disability insurance, 401(k) with match, paid time off (PTO), Flexible hours for better work-life balance, Employee assistance program, on-demand pay.

We are committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any kind, regardless of race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local laws.