Campus PEIMS Clerk

Job Title

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus. Under close supervision, perform data entry including Public Education Information Management System (PEIMS) data, and grades.

Qualifications

Education/Certificate:

High School diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Ability to maintain accurate and auditable records

Basic math skills

Ability to meet established deadlines

Experience:

One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain school calendar of events.
4. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
5. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
6. Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
7. Process and transmit requests for student information, including student transcripts for college and universities.
8. Prepare and distribute University Scholastic League (UIL) eligibility lists.
9. Calculate grade point averages, class rank, and prepare honor rolls.

Assist counselor(s) with the enrollment, withdrawals, and transfer of students and process applicable records.

Assist campus administration and counselors with the preparation of reports and student data information.

Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.

Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Equipment Used:

Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.