Accounting & Administrative Assistant - Construction

Job Description

Job Description

UIG Tanks is a construction company located in Lake Forest, near the 241 Toll Road. We offer a quiet, casual, and friendly office environment with a small, close-knit team.

Our standard office hours are 8:00 AM to 5:00 PM, Monday through Friday , with very rare overtime requirements.

We are looking for an experienced Accounting & Administrative Assistant to work closely with our Office Administrator and support our President, CFO, Project Managers, and field teams.

The ideal candidate will have previous bookkeeping or accounting experience in the construction industry , with a strong working knowledge of Accounts Payable, Accounts Receivable, invoicing, collections, payroll support, expense reports, and credit card reconciliation .

This is not a strictly accounting position. In addition to accounting responsibilities, this person will help with day-to-day office administration, vendors, visitors, shipping, travel arrangements, and special projects.

Some days are busy and fast-paced, while others provide time to catch up on projects and less urgent work. We are looking for someone who is organized, dependable, comfortable working independently, and willing to jump in wherever needed.

Accounting & Bookkeeping Responsibilities

• Process Accounts Payable and Accounts Receivable
• Prepare and process customer invoices
• Monitor aging receivables and professionally follow up with customers regarding outstanding invoices
• Assist with weekly payroll processing and payroll documentation
• Process and review employee expense reports and supporting documentation
• Review and reconcile company credit card statements
• Communicate with customers and vendors regarding invoices, payments, and account questions
• Assist with other bookkeeping and financial administrative tasks as needed

Office & Administrative Responsibilities

• Greet visitors and assist guests coming into the office
• Handle light incoming phone duties and relay messages
• Communicate with office vendors and coordinate routine services and maintenance
• Assist with shipping and receiving through FedEx, UPS, DHL, and other carriers
• Assist with occasional travel arrangements
• Provide administrative support to the President, CFO, Project Managers, and field teams
• Assist with special projects and general office responsibilities as needed

What We're Looking For

• Previous Accounts Payable and Accounts Receivable experience required
• Construction bookkeeping/accounting experience strongly preferred
• Experience with customer invoicing and light collections
• Experience assisting with payroll and employee expense processing
• Strong organizational skills and excellent attention to detail
• Comfortable working with numbers, financial records, and supporting documentation
• Proficiency with QuickBooks, Microsoft Excel, Word, Outlook, and Adobe Acrobat
• Ability to manage multiple responsibilities and prioritize work independently
• Professional and comfortable communicating with customers regarding outstanding invoices
• Dependable, flexible, and willing to pitch in when something needs to get done
• Comfortable working in a small-office environment where responsibilities may vary from day to day
• Notary Public is a plus

The Right Fit

We are looking for someone who wants more than just their next job. We'd like to find a dependable, experienced person who is looking for a long-term position and who enjoys being an important part of a small team.

If you have a background in construction accounting or bookkeeping and enjoy a position that combines accounting responsibilities with general office administration, we'd like to hear from you.

UIG Tanks is a leading industrial construction company specializing in the sales and installation of Bolted Water Storage Tanks. With a strong presence in the market, we provide innovative solutions to meet the water storage needs of various industries. Our commitment to quality, reliability, and customer satisfaction has earned us an excellent reputation in the industry. Privately held with over 50 years with the same management! Learn more at

Company Description

UIG Tanks is a leading industrial construction company specializing in the sales and installation of Bolted Water Storage Tanks. With a strong presence in the market, we provide innovative solutions to meet the water storage needs of various industries. Our commitment to quality, reliability, and customer satisfaction has earned us an excellent reputation in the industry. Privately held with over 50 years with the same management! Learn more at